Administrative Assistant

Staffmark Group; Brainerd (MN); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Competitive Weekly Pay

Comprehensive Benefits

Life Insurance and Disability

401(k) Plan

Supportive Environment

Job summary

Staffmark Group in Brainerd, MN is seeking an Administrative Assistant to support daily office operations in a fast-paced environment. The role requires handling phones, coordinating tasks, and maintaining documentation, with a focus on accuracy and timely communication.

The position offers daytime hours (9 AM–6 PM), five days a week, in-office work, and competitive hourly pay. Ideal candidates are organized, detail-oriented, and able to multitask while supporting transportation-related

Qualifications

• High school diploma or equivalent required; additional admin training is a plus.
• Experience in transportation or logistics preferred.
• Strong verbal and written communication skills.
• High attention to detail and organizational skills.
• Proficient with office equipment and basic computer programs (Microsoft Office, scanners).
• Ability to multitask in a fast-paced environment.

Responsibilities

• Answer and direct incoming phone calls promptly and professionally.
• Rate and quote customer orders accurately according to company pricing.
• Organize, file, and maintain transportation documents including Bills of Lading (BOLs) and Proofs of Delivery (PODs).
• Assist with billing and invoicing by providing customers with copies of invoices, BOLs, PODs, and other documentation.
• Communicate with office staff, drivers, customers, and management as needed.
• Provide general administrative and clerical support.
• Assist with other duties as assigned.

Skills

Team player

Computer skills

Office/admin experience

Education

High school diploma

Administration training

Tools

Microsoft Office

Scanners

Job description

Now hiring for an Administrative Assistant

Location: Brainerd, MN

Pay Rate: $18.00 - $20.00 per hour

Schedule: 9 AM - 6 PM | Monday - Friday

The Master of Multitasking Has Entered the Chat

Ready to take your admin skills to a place where they actually shine? As a Administrative Assistant, you'll keep the team organized, projects on track, and the vibe positive. You stay cool under pressure and make productivity look good.

Looking for Administrative Assistant jobs in Brainerd where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

Seeking a reliable and detail-oriented Administrative Assistant to support the daily operations of a growing trucking company. This position will handle phones, customer communication, shipping paperwork, rating and quoting orders, and general office support. The ideal candidate is organized, comfortable multitasking, and has strong communication and attention to detail. This is an in-office position with potential to become a permanent role.

Job Duties

• Answer and direct incoming phone calls promptly and professionally.


• Rate and quote customer orders accurately according to company pricing.


• Organize, file, and maintain transportation documents including Bills of Lading (BOLs) and Proofs of Delivery (PODs).


• Assist with billing and invoicing by providing customers with copies of invoices, BOLs, PODs, and other documentation.


• Communicate with office staff, drivers, customers, and management as needed.


• Provide general administrative and clerical support.


• Assist with other duties as assigned.

Experience Requirements

• Works well with a team, quick and proficient with computers, office or admin experience

Preferred Qualifications

• High school diploma or equivalent required; additional education or training in administration is a plus.


• Previous experience in an administrative role, preferably in transportation or logistics.


• Strong verbal and written communication skills.


• High attention to detail and strong organizational skills.


• Proficient with office equipment and basic computer programs (Microsoft Office, scanners, etc.).


• Ability to multitask in a fast-paced environment.

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.


• Frequent use of computers, telephones, and other standard office equipment.


• Occasional lifting or moving of office supplies and materials up to 20 pounds.


• Ability to communicate effectively with coworkers, customers, and visitors.

Benefits

• Competitive Weekly Pay


• Comprehensive Benefits including medical, dental, and vision coverage.


• Life Insurance and Disability Insurance for added peace of mind.


• Optional 401(k) Plan to help you prepare for the future.


• Supportive Professional Environment focused on teamwork, growth, and success.

Had a great boss who was fair, good at managing our team. She understood life/work balance as long as you were getting your job done. Great communicator! - Administrative Support Specialist, Staffmark

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries.

Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.