Operations Admin & Onboarding Specialist

SSAB; Saint Paul (MN); On-site; USD 42,000 - 64,000; Full time

Job summary

SSAB Americas in Saint Paul, MN seeks an Administrative Assistant to support the Operations Manager and multiple departments, handling clerical tasks, onboarding, invoicing, and file management.

The role requires 2+ years of experience, a high school diploma, proficiency with Excel, and strong organizational skills; occasional warehouse exposure and cross-functional collaboration are expected.

Qualifications

• 2+ years of experience in clerical/administrative assistant positions.
• Strong interpersonal verbal and written communication with attention to detail.
• Proficient with Excel and able to learn new systems quickly.
• Excellent organizational skills with the ability to troubleshoot and prioritize.
• Ability to work independently and in a team environment.

Responsibilities

• Assists HR and Safety with onboarding and paperwork.
• Performs Accounts Payable tasks using the ERP system.
• Receives raw material into ERP and coordinates with suppliers.
• Manages mail, packages, and faxes.
• Maintains files, contact lists, and spreadsheets across departments.
• Tracks stock levels of supplies and restocks.
• Prepares reports such as inventory and production updates.
• Ensures training records are up to date and compliant.
• Supports scheduling, events, and communications.

Skills

Interpersonal communication

Excel proficiency

Organizational skills

Teamwork / independence

Education

High school diploma

Associates degree

Tools

ERP system

Job description

SSAB Americas in Saint Paul, MN seeks an Administrative Assistant to support the Operations Manager and multiple departments, handling clerical tasks, onboarding, invoicing, and file management.

The role requires 2+ years of experience, a high school diploma, proficiency with Excel, and strong organizational skills; occasional warehouse exposure and cross-functional collaboration are expected.