Administrative Assistant

Staffmark; Brainerd (MN); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Competitive Weekly Pay

Medical, Dental, and Vision Coverage

Life Insurance

Disability Insurance

Optional 401(k) Plan

Supportive Professional Environment

Job summary

Staffmark in Brainerd, MN is hiring an Administrative Assistant to handle phones, paperwork, and general office tasks. The role is in-office with a 9 AM–6 PM schedule and pays $18.00–$20.00 per hour.

You will support daily operations, coordinate administrative tasks, and help teams stay productive in a professional office environment. Applicants should have a high school diploma or equivalent, strong communication, and attention to detail; proficiency with Microsoft Office and office equipment

Qualifications

• Team player with office/admin experience
• Strong verbal and written communication
• High attention to detail and strong organizational skills
• Proficient with office equipment and basic computer programs (Microsoft Office, scanners)
• Ability to multitask in a fast-paced environment

Responsibilities

• Answer and direct incoming phone calls promptly and professionally.
• Rate and quote customer orders accurately according to company pricing.
• Organize, file, and maintain transportation documents including Bills of Lading (BOLs) and Proofs of Delivery (PODs).
• Assist with billing and invoicing by providing customers with copies of invoices, BOLs, PODs, and other documentation.
• Communicate with office staff, drivers, customers, and management as needed.
• Provide general administrative and clerical support.
• Assist with other duties as assigned.

Job description

Now hiring for an Administrative Assistant
Location: Brainerd, MN
Pay Rate: $18.00 – $20.00 per hour
Schedule:9 AM – 6 PM | Monday – Friday

The Master of Multitasking Has Entered the Chat

Ready to take your admin skills to a place where they actually shine? As a Administrative Assistant, you’ll keep the team organized, projects on track, and the vibe positive. You stay cool under pressure and make productivity look good.

Looking for Administrative Assistant jobs in Brainerd where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

Seeking a reliable and detail-oriented Administrative Assistant to support the daily operations of a growing trucking company. This position will handle phones, customer communication, shipping paperwork, rating and quoting orders, and general office support. The ideal candidate is organized, comfortable multitasking, and has strong communication and attention to detail. This is an in-office position with potential to become a permanent role.

This opportunity is based on an Administrative Assistant career path and is being offered by Staffmark to qualified candidates.

Job Duties

• Answer and direct incoming phone calls promptly and professionally.
• Rate and quote customer orders accurately according to company pricing.
• Organize, file, and maintain transportation documents including Bills of Lading (BOLs) and Proofs of Delivery (PODs).
• Assist with billing and invoicing by providing customers with copies of invoices, BOLs, PODs, and other documentation.
• Communicate with office staff, drivers, customers, and management as needed.
• Provide general administrative and clerical support.
• Assist with other duties as assigned.

Experience Requirements

• Works well with a team, quick and proficient with computers, office or admin experience

Preferred Qualifications

• High school diploma or equivalent required; additional education or training in administration is a plus.
• Previous experience in an administrative role, preferably in transportation or logistics.
• Strong verbal and written communication skills.
• High attention to detail and strong organizational skills.
• Proficient with office equipment and basic computer programs (Microsoft Office, scanners, etc.).
• Ability to multitask in a fast-paced environment.

Physical Capabilities

• Ability to remain seated or stand for extended periods while performing office tasks.
• Frequent use of computers, telephones, and other standard office equipment.
• Occasional lifting or moving of office supplies and materials up to 20 pounds.
• Ability to communicate effectively with coworkers, customers, and visitors.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

“Had a great boss who was fair, good at managing our team. She understood life/work balance as long as you were getting your job done. Great communicator!” – Administrative Support Specialist, Staffmark

What You Will Do

As a Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

• Answer and direct incoming phone calls promptly and professionally.
• Rate and quote customer orders accurately according to company pricing.
• Organize, file, and maintain transportation documents including Bills of Lading (BOLs) and Proofs of Delivery (PODs).
• Assist with billing and invoicing by providing customers with copies of invoices, BOLs, PODs, and other documentation.
• Communicate with office staff, drivers, customers, and management as needed.
• Provide general administrative and clerical support.
• Assist with other duties as assigned.

The Administrative Assistant provides important support to teams by helping coordinate administrative activity, organize information, and maintain a professional office environment. This role requires reliability, communication, and attention to detail.

As a Administrative Assistant, success depends on being able to handle documents, schedules, records, calls, correspondence, and other office tasks while staying organized and responsive. The role often requires good judgment and the ability to work with confidential or time-sensitive information.

Strong candidates bring a positive attitude, practical problem-solving skills, and a willingness to support the needs of the team. The Administrative Assistant helps keep business operations moving forward.