Operations Admin & Data Coordinator

Indiana Michigan Power Company; United States; On-site; USD 54,000 - 79,000; Full time

Job summary

Indiana Michigan Power Company is seeking an entry-level Operations Support Coordinator to assist plant Operations and Maintenance with data entry, document processing, and standard reporting. You will learn core systems, maintain records, and support day-to-day workflows in a collaborative environment.

The role emphasizes accuracy, procedures, and compliance while providing training to build knowledge of plant operations and administrative processes.

Qualifications

• High school diploma required; associate degree or relevant coursework preferred.
• 2 years of administrative or operations support experience required.
• Basic familiarity with CMMS or enterprise systems (e.g., Maximo) preferred or demonstrated ability to learn new systems quickly.
• Proficient in Microsoft Excel, Word, and Outlook; ability to use spreadsheets and templates for tracking and reporting.
• Strong attention to detail and accuracy, with the ability to follow established procedures.
• Basic organizational and time‑management skills.
• Effective written and verbal communication skills and a willingness to ask questions and learn.

Responsibilities

• Perform accurate data entry and maintenance of work orders, preventive maintenance records, and basic system transactions within CMMS and related systems.
• Process incoming invoices, verify required documentation, and route items to appropriate approvers in accordance with established procedures.
• Assist with timekeeping activities, including routine time entry support, corrections, and documentation in accordance with payroll and labor rules.
• Support commodity receipt entry, materials documentation, and basic inventory or supply tracking as required.
• Prepare and distribute standard, recurring operational and administrative reports using established templates and guidelines.
• Maintain organized electronic and physical filing systems to support audit readiness, record retention, and easy retrieval of documentation.
• Provide general administrative support to plant Operations, Maintenance, and other functional teams, including scheduling support, data requests, and document preparation.
• Follow established procedures, controls, and safety requirements while identifying opportunities to improve accuracy and efficiency.
• Participate in training and development activities to build knowledge of plant operations, systems, and administrative processes.

Skills

Data entry

Attention to detail

Time management

Written & verbal communication

Education

High school diploma

Associate degree or coursework

Tools

CMMS

Maximo

Excel

Word

Outlook

Job description

Indiana Michigan Power Company is seeking an entry-level Operations Support Coordinator to assist plant Operations and Maintenance with data entry, document processing, and standard reporting. You will learn core systems, maintain records, and support day-to-day workflows in a collaborative environment.

The role emphasizes accuracy, procedures, and compliance while providing training to build knowledge of plant operations and administrative processes.