Operations Admin Coordinator | Scheduling & Invoicing

AppleOne Employment Services; Fresno (CA); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision

Paid holidays, PTO, sick leave

Career growth opportunities

Job summary

AppleOne Employment Services in Fresno, CA is seeking an Administrative Coordinator to support a fire protection and safety services environment. The role collaborates with technicians, project managers, and customers to ensure service calls, inspections, documentation, and invoicing are handled efficiently.

The position is full-time, temp-to-hire, with 1–2 years of administrative experience preferred. Structured onboarding, supportive leadership, and a clear path to ownership of scheduling,

Qualifications

• 1 to 2 years of administrative experience.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Accurate data entry, documentation, filing, and follow-up skills.
• Professional communication with customers, technicians, project managers, and internal teams.
• Ability to process work orders, reports, invoices, and service documentation with attention to detail.

Responsibilities

• Create, update, and manage work orders for service calls, inspections, repairs, and field activity.
• Coordinate technician scheduling, dispatch, and customer updates for timely service delivery.
• Review, file, and maintain technician reports, project documentation, compliance packets, and closeout materials.
• Process invoicing for service calls, contracts, and completed work with accuracy.
• Maintain organized digital and physical filing systems that are audit-ready and accessible.
• Support project managers and operations leadership with administrative tasks, reporting, and workflow coordination.

Skills

Administrative experience

Organizational skills

Data entry

Professional communication

Scheduling tools

Independent work

Tools

Scheduling tools

Company systems

Job description

AppleOne Employment Services in Fresno, CA is seeking an Administrative Coordinator to support a fire protection and safety services environment. The role collaborates with technicians, project managers, and customers to ensure service calls, inspections, documentation, and invoicing are handled efficiently.

The position is full-time, temp-to-hire, with 1–2 years of administrative experience preferred. Structured onboarding, supportive leadership, and a clear path to ownership of scheduling,