Operations & Admin Coordinator – Plant & Dispatch

Oldcastle APG, Inc.; Hurst (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental & disability benefits

Retirement savings plan

Wellness programs

Career growth & internal promotion

Job summary

Oldcastle APG, a CRH Company, is seeking an Office Administrator to support plant, dispatch, accounting, and HR operations. This role emphasizes accurate data entry, strong communication, and streamlined office processes within the facility.

You will handle purchases, freight, customer credits, AP tasks, and site record maintenance while coordinating with vendors, carriers, and internal teams. Prioritization and attention to detail are essential in a fast-paced environment.

Qualifications

• High school diploma or GED required; associate or bachelor’s degree preferred.
• 2+ years of administrative, office, or operations support experience.
• Strong verbal and written communication and interpersonal skills.
• 2+ years experience with accounts payable or accounting support.
• Excellent organizational skills and high attention to detail.
• Proficiency in Microsoft Office and ability to learn new systems quickly.
• Dependability and ability to manage multiple tasks in a fast-paced environment.

Responsibilities

• Provide general administrative support to plant, dispatch, and sales teams.
• Manage daily office tasks including documentation, scanning, uploading files, and maintaining organized records.
• Receive, create, and review purchase orders (PO).
• Timekeeper duties for all site employees and temps.
• Verify raw material entries and ensure inbound freight is properly received in the system.
• Enter pallet receivers in expense files and ensure accuracy for weekly and monthly review.
• Work with carriers to confirm inbound/outbound shipments and determine delivery schedules.
• Complete and oversee freight confirmations and uploads of proof-of-delivery (POD) documentation.
• Assist with accounts payable, including researching and resolving AP discrepancies.
• Review and validate site expenses.
• Process and oversee pallet credits.
• Manage voided ship tickets and manual price overrides.
• Update customer records and maintain accurate information in systems.
• Oversee and participate in month end activities.
• Participate in daily, monthly, and quarterly inventories.

Skills

Strong communication

Organizational skills

Interpersonal skills

Multitasking

Dependability

Education

High school diploma or GED

Associate or bachelor’s degree preferred

Tools

Microsoft Office

Job description

Oldcastle APG, a CRH Company, is seeking an Office Administrator to support plant, dispatch, accounting, and HR operations. This role emphasizes accurate data entry, strong communication, and streamlined office processes within the facility.

You will handle purchases, freight, customer credits, AP tasks, and site record maintenance while coordinating with vendors, carriers, and internal teams. Prioritization and attention to detail are essential in a fast-paced environment.