Operations & Admin Coordinator — Multitask Mastery & Reporting

Quality Food Center; Bellevue (WA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Healthcare coverage

Flexible scheduling

Employee assistance program (EAP) and

Associate discounts

Tuition reimbursement

Career growth programs

Job summary

Quality Food Center in Bellevue, WA is seeking an organized administrative associate to support the operations team. You will handle confidential information, prepare reports, manage calendars, and coordinate communications across store leadership and departments.

The role requires strong typing, Excel/Office proficiency, and a proactive, service‑oriented mindset. You’ll work closely with managers, assist with meeting materials, and help ensure timely ticketing and dispatch of requests.

Qualifications

• Excellent phone and communication skills, good typing, and follow-up skills.
• Familiarity with Kroger Systems and ability to run reports from the applications; ability to use Service Hub, Service Now, HOVS, and Business Objects for assigned duties.
• Professional, dependable, possess a positive attitude, good judgment, and be able to gain the support of others to get the job done.
• Customer service role model.
• Self motivated, ability to organize, prioritize, plan, and meet deadlines.
• Proficient in Excel, Word, and Power Point with the ability to learn new computer skills.
• Ability to write reports and correspondence.
• Any prior experience in supporting teams.
• Any prior experience with multitasking, follow-up, and ownership responsibilities.

Responsibilities

• Provide day-to-day administrative support for managers and staff
• Provide support to ensure service tickets are logged, worked, and closed timely
• Gather quotes for work as needed, ensure vendors are paid timely in accordance with polices
• Produce and assemble materials and documents needed for meetings, training sessions and presentations.
• Transcribe and/or composes letters, memos, and reports as required
• Process department mail and distribute accordingly
• Read and understand operating statements, work accurately with numbers and recap information as needed
• Maintain communications between the store managers, area managers, leadership team, and other divisions
• Create reports and spreadsheets
• Provide updates, follow-up, and involved necessary parties to ensure critical maintenance items are corrected timely
• Supervise and coordinate events and activities as assigned
• Travel up to 15% for business requirements
• Must be able to perform the essential job functions of this position with or without reasonable accommodation

Skills

Excellent communication

Multitasking

Report generation

Excel

Time management

Attention to detail

Tools

Kroger Systems

Service Hub

Service Now

HOVS

Business Objects

Excel

Word

PowerPoint

Job description

Quality Food Center in Bellevue, WA is seeking an organized administrative associate to support the operations team. You will handle confidential information, prepare reports, manage calendars, and coordinate communications across store leadership and departments.

The role requires strong typing, Excel/Office proficiency, and a proactive, service‑oriented mindset. You’ll work closely with managers, assist with meeting materials, and help ensure timely ticketing and dispatch of requests.