Operations & Accounting Coordinator | Fast-Paced Wholesale

CampusPoint; Seattle (WA); On-site; USD 32,000 - 41,000; Full time

Job summary

CampusPoint in Seattle is seeking an organized, detail-oriented Office Coordinator (Accounting & Operations) to support daily business operations. You will handle general administrative duties and light accounting tasks in a fast-paced, team environment.

The role involves AR/AP entry, ledger maintenance, vendor coordination, data management, and basic system upkeep. You will log requests, process orders, track inventory, and help ensure accurate records across departments.

Qualifications

• Strong attention to detail and organizational skills.
• Experience posting transactions in an accounting or inventory system — receiving, sales, AP/AR.
• Proficiency in Excel and Windows-based applications; comfortable learning business software and databases.
• Ability to manage multiple priorities, meet deadlines, and communicate progress clearly.
• Ability to work independently and collaborate with a small team.

Responsibilities

• Answer incoming phone calls, log customer requests, process orders, and maintain clear email communication across multiple shared inboxes.
• Assist with AR/AP entry, general ledger maintenance, journal entries, cash receipts, and monthly checkbook reconciliations.
• Process incoming inventory receipts, file claims for damaged goods, track purchase orders/confirmations, update ETAs, and help arrange freight for incoming shipments.
• Coordinate with vendors to collect quality control documents, product specs, and customer-requested data; ensure cross-dock shipments are received and picked accurately.
• Maintain data integrity by creating new item numbers, generating custom reports, updating vendor contact records, and assembling vendor files.

Skills

Attention to detail

Organizational skills

Accounting transactions

Excel proficiency

Multi-tasking

Job description

CampusPoint in Seattle is seeking an organized, detail-oriented Office Coordinator (Accounting & Operations) to support daily business operations. You will handle general administrative duties and light accounting tasks in a fast-paced, team environment.

The role involves AR/AP entry, ledger maintenance, vendor coordination, data management, and basic system upkeep. You will log requests, process orders, track inventory, and help ensure accurate records across departments.