Office Coordinator (Accounting & Operations) - Wholesale Distribution

CampusPoint; Seattle (WA); On-site; USD 32,000 - 41,000; Full time

Job summary

CampusPoint in Seattle is seeking an organized, detail-oriented Office Coordinator (Accounting & Operations) to support daily business operations. You will handle general administrative duties and light accounting tasks in a fast-paced, team environment.

The role involves AR/AP entry, ledger maintenance, vendor coordination, data management, and basic system upkeep. You will log requests, process orders, track inventory, and help ensure accurate records across departments.

Qualifications

• Strong attention to detail and organizational skills.
• Experience posting transactions in an accounting or inventory system — receiving, sales, AP/AR.
• Proficiency in Excel and Windows-based applications; comfortable learning business software and databases.
• Ability to manage multiple priorities, meet deadlines, and communicate progress clearly.
• Ability to work independently and collaborate with a small team.

Responsibilities

• Answer incoming phone calls, log customer requests, process orders, and maintain clear email communication across multiple shared inboxes.
• Assist with AR/AP entry, general ledger maintenance, journal entries, cash receipts, and monthly checkbook reconciliations.
• Process incoming inventory receipts, file claims for damaged goods, track purchase orders/confirmations, update ETAs, and help arrange freight for incoming shipments.
• Coordinate with vendors to collect quality control documents, product specs, and customer-requested data; ensure cross-dock shipments are received and picked accurately.
• Maintain data integrity by creating new item numbers, generating custom reports, updating vendor contact records, and assembling vendor files.

Skills

Attention to detail

Organizational skills

Accounting transactions

Excel proficiency

Multi-tasking

Job description

A well-established, family-owned wholesale food distribution company in Seattle is hiring an organized, detail-oriented Office Coordinator (Accounting & Operations) to support their daily business operations. In this role, you will handle general administrative duties, light accounting support, vendor coordination, and basic system maintenance. The ideal candidate is a team player who thrives under deadlines, excels in a fast-paced environment, and is comfortable managing multiple tasks independently.

Compensation: $26.50/hr

Availability: Monday - Friday, 8am - 4:30pm, 36-40 hours a week, with occasional weekends.

Key Responsibilities

• Administrative & Customer Service: Answer incoming phone calls, log customer requests, process orders, and maintain clear email communication across multiple shared inboxes.
• Accounting Support: Assist with AR/AP entry, general ledger maintenance, journal entries, cash receipts, and monthly checkbook reconciliations.
• Inventory & Logistics: Process incoming inventory receipts, file claims for damaged goods, track purchase orders/confirmations, update ETAs, and help arrange freight for incoming shipments.
• Vendor & Cross-Dock Management/Shipment Coordination: Coordinate with vendors to collect quality control documents, product specs, and customer-requested data; ensure cross-dock shipments are received and picked accurately.
• Data & Record System Maintenance: Maintain data integrity by creating new item numbers, generating custom reports, updating vendor contact records, and assembling vendor files.

Qualifications

• Strong attention to detail and organizational skills
• Experience posting transactions in an accounting or inventory system — receiving, sales, AP/AR
• Proficiency in Excel and Windows-based applications; comfortable learning business software and databases
• Ability to manage multiple priorities, meet deadlines, and communicate progress clearly
• Ability to work independently and collaborate with a small team
• Wholesale distribution, inventory, logistics, or high-volume receiving experience is helpful

CampusPoint is an Equal Opportunity Employer. All aspects of employment, including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

If you need assistance or an accommodation due to a disability, you may contact us at [e-mail] or 1+206-783-9200 (ask to speak with an HR representative). The process is outlined in CampusPoint’s ADA Policy.