Operations & Admin Coordinator – Logistics & Support

Associate Allied Chemicals; Jersey City (NJ); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health Insurance

Job summary

Associate Allied Chemicals, an international distributor of fragrance, flavor, and aroma ingredients, is expanding its Jersey City operations and seeks an Administrative & Operations Assistant to support day-to-day activities, logistics follow-ups, inventory tracking, and customer communication on-site.

The role requires a highly organized, dependable individual capable of coordinating with vendors and managing office records, quotations, invoices, and schedules.

Qualifications

• Experience in administrative roles or office coordination.
• Familiarity with logistics or warehouse support is a plus.
• QuickBooks or Zoho experience is a plus.

Responsibilities

• Coordinate daily operations, shipments, inventory, and records.
• Handle customer emails, quotations, invoices, and orders.
• Maintain organized files and support scheduling and follow-ups.

Skills

Organization

Email communication

Vendor coordination

Independent working

Tools

QuickBooks

Zoho

Job description

Associate Allied Chemicals, an international distributor of fragrance, flavor, and aroma ingredients, is expanding its Jersey City operations and seeks an Administrative & Operations Assistant to support day-to-day activities, logistics follow-ups, inventory tracking, and customer communication on-site.

The role requires a highly organized, dependable individual capable of coordinating with vendors and managing office records, quotations, invoices, and schedules.