Operations Admin & Coordination Specialist

MEI Industrial Solutions; Town of Florida (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

MEI Industrial Solutions is seeking an Operations Administrative Assistant to support warehouse, crating, and operational activities in New York. The role includes sales/accounting support, invoicing, and customer communications while coordinating with dispatch and site safety teams.

The candidate will generate daily paperwork, manage purchase orders, assist with quotes, and maintain project documents and storage logs to ensure accurate records and timely information flow.

Qualifications

• HS Diploma or GED; associate degree preferred.
• 2 years in fast-paced construction environment.
• 2 years MS Office experience (Word/Excel/Outlook/PowerPoint).
• Excellent written and oral communication; strong interpersonal skills.
• Organizational skills; detail oriented; able to work independently.
• Ability to multi-task and meet deadlines with a service mindset.

Responsibilities

• Assist or complete job quotes when salespeople are unavailable.
• Perform collections and document communication.
• Obtain purchase orders and close transactions.
• Generate daily paperwork and attach necessary documents.
• Communicate with customers regarding change orders and info packets.
• Coordinate with dispatch for job board and equipment/labor scheduling.

Skills

MS Office

Communication

Teamwork

Multi-tasking

Education

HS Diploma or GED

Associate degree preferred

Job description

MEI Industrial Solutions is seeking an Operations Administrative Assistant to support warehouse, crating, and operational activities in New York. The role includes sales/accounting support, invoicing, and customer communications while coordinating with dispatch and site safety teams.

The candidate will generate daily paperwork, manage purchase orders, assist with quotes, and maintain project documents and storage logs to ensure accurate records and timely information flow.