Administrative Coordinator

Ultimate Staffing Services; Franklin Township (NJ); On-site; USD 23,000 - 32,000; Full time

Job summary

Ultimate Staffing Services is seeking a Temporary Administrative Coordinator in New Jersey to support supply chain, inventory, and compliance projects on-site in Somerset. You will work with Supply Chain, Logistics, Customs Compliance, Product Management, and Global teams on project-based and daily activities.

Qualifications include 1–3 years in administrative or logistics roles, strong MS Office skills, and excellent attention to detail.

Qualifications

• 1-3 years of administrative, supply chain, logistics, or related experience.
• Proficient in MS Office with strong Excel skills and data handling.
• Clear written and verbal communication across teams.

Responsibilities

• Assist with customs compliance projects, including data gathering and document review.
• Retrieve, organize, and maintain import and export records.
• Support review of customs entry packets, invoices, packing lists, bills of lading.
• Track shipment information, booking and tracking numbers, and customs entry numbers.
• Maintain files and supporting documentation for audits and regulatory compliance.
• Coordinate with internal teams to obtain technical documentation and product information.
• Enter, validate, and maintain data in Excel and company systems.
• Prepare presentations, reports, and business documentation.
• Assist with data cleanup, reconciliation, and reporting tools.
• Schedule meetings and coordinate project activities.

Skills

MS Office

Excel

Data entry

Attention to detail

Communication skills

Education

High School Diploma

Associate's or Bachelor's degree preferred

Tools

ERP systems

Power BI

Job description

Salary: USD20 - USD20 per hour

Position Overview

Ultimate Staffing Services is actively seeking a Temporary Administrative Coordinator to join their client’s team in New Jersey. This role is essential in supporting critical supply chain, inventory, customs compliance, and administrative projects. The candidate will work closely with Supply Chain, Logistics, Customs Compliance, Product Management, and Global teams on both project-based and day-to-day operational activities.

Responsibilities

• Assist with customs compliance projects, including data gathering and document review.
• Retrieve, organize, and maintain import and export records.
• Support review of customs entry packets, invoices, packing lists, bills of lading, and related shipping documentation.
• Track shipment information, booking numbers, tracking numbers, bills of lading, and customs entry numbers.
• Maintain files and supporting documentation for audits, prior disclosures, and regulatory compliance requirements.
• Coordinate with internal teams to obtain technical documentation and product information.
• Enter, validate, and maintain data in Excel and company systems.
• Compile reports and analyze data for inventory, purchasing, and compliance projects.
• Track project milestones and provide status updates.
• Assist with maintaining databases, spreadsheets, and reporting tools.
• Perform data cleanup and reconciliation activities.
• Schedule meetings and coordinate project activities.
• Prepare presentations, reports, and business documentation.
• Assist with document retention and filing requirements.
• Support special projects and process improvement initiatives.
• Provide cross-functional support to other areas of the Supply Chain and Operations teams as needed.

Qualifications

• High School Diploma or equivalent; Associate's or Bachelor's degree preferred.
• 1-3 years of administrative, supply chain, logistics, operations, or related experience.
• Working knowledge of Microsoft Office, including Excel, Outlook, Word, and PowerPoint.
• Ability to organize and manage large amounts of documentation and data.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience with inventory, logistics, customs, or supply chain operations is preferred.
• Experience reviewing invoices, shipping documents, or purchase orders is preferred.
• Familiarity with ERP systems, Power BI, or reporting tools is preferred.

Work Hours

Monday to Friday, 8:00 AM – 5:00 PM

Pay: $20 per hour

Location: On-Site in Somerset, NJ

Temporary Position Duration: 3-6 months (or as needed)