Operations & Admin Assistant (Multi-Location)

Paycom; Las Vegas (NV); On-site; USD 68,770,000 - 80,231,000; Full time

Job summary

Pilot Management Company is seeking an Administrative Assistant I to provide administrative and clerical support across PFC Group of Companies. This shared role supports multiple departments, including PFC CrossFit, PFC Loadout, and PFC Training, adapting to evolving needs.

You will handle daily office tasks, manage emails and calls, assist with retail and inventory, maintain filing systems, and help coordinate meetings and travel.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple requests and meet deadlines.
• Professional written and verbal communication skills.
• Proficiency with Microsoft 365 apps (Outlook, Word, Excel, Teams, SharePoint).
• Willingness to travel between assigned PFC work locations.

Responsibilities

• Perform daily administrative tasks to support operations.
• Coordinate requests from any department and escalate conflicts when needed.
• Monitor and respond to routine emails and phone calls and route accordingly.
• Provide back-up reception and telephone coverage as needed.
• Prepare, format, and proofread routine documents and reports.
• Maintain electronic and physical filing systems and trackers.
• Assist with inventory and retail operations and documentation.
• Support meeting logistics and travel arrangements for employees.

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Customer service

Team coordination

Microsoft 365

Outlook

Excel

SharePoint

Tools

Microsoft 365

Outlook

Word

Excel

Teams

SharePoint

Job description

Pilot Management Company is seeking an Administrative Assistant I to provide administrative and clerical support across PFC Group of Companies. This shared role supports multiple departments, including PFC CrossFit, PFC Loadout, and PFC Training, adapting to evolving needs.

You will handle daily office tasks, manage emails and calls, assist with retail and inventory, maintain filing systems, and help coordinate meetings and travel.