Administrative Assistant

Paycom; Las Vegas (NV); On-site; USD 68,770,000 - 80,231,000; Full time

Job summary

Pilot Management Company is seeking an Administrative Assistant I to provide administrative and clerical support across PFC Group of Companies. This shared role supports multiple departments, including PFC CrossFit, PFC Loadout, and PFC Training, adapting to evolving needs.

You will handle daily office tasks, manage emails and calls, assist with retail and inventory, maintain filing systems, and help coordinate meetings and travel.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple requests and meet deadlines.
• Professional written and verbal communication skills.
• Proficiency with Microsoft 365 apps (Outlook, Word, Excel, Teams, SharePoint).
• Willingness to travel between assigned PFC work locations.

Responsibilities

• Perform daily administrative tasks to support operations.
• Coordinate requests from any department and escalate conflicts when needed.
• Monitor and respond to routine emails and phone calls and route accordingly.
• Provide back-up reception and telephone coverage as needed.
• Prepare, format, and proofread routine documents and reports.
• Maintain electronic and physical filing systems and trackers.
• Assist with inventory and retail operations and documentation.
• Support meeting logistics and travel arrangements for employees.

Skills

Organizational skills

Attention to detail

Multitasking

Communication skills

Customer service

Team coordination

Microsoft 365

Outlook

Excel

SharePoint

Tools

Microsoft 365

Outlook

Word

Excel

Teams

SharePoint

Job description

Job Details: Job Location: HQ - Las Vegas, NV 89120, Position Type: Full Time, Salary Range: $24.00 - $28.00 Hourly, POSITION TITLE: Administrative Assistant I

COMPANY NAME: Pilot Management Company

JOB LOCATION: Las Vegas, NV

WORK STATUS: Full-Time, Hourly, W-2 Employee

WORKING HOURS: General working hours of 8:30am to 5:00pm, Monday through Friday.

COMPENSATION: $24.00-$28.00 Hourly

POSITION OVERVIEW:

Provide administrative and clerical support across PFC Group of Companies, including PFC CrossFit, PFC Loadout, PFC Training, and other current or future PFC entities. This position is a shared administrative resource available to support any department within any PFC company.

Responsibilities include day-to-day office operations, retail and inventory support, routine administrative requests, and assistance to departments, leadership, and designated personnel with projects and operational needs.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

• Perform daily administrative functions and office tasks in support of company operations.
• Receive and support administrative requests from any department within PFC CrossFit, PFC Loadout, PFC Training, and any other PFC company, subject to assigned priorities, established procedures, and management direction.
• Coordinate competing requests with the supervisor, communicate status and expected follow-up, and **escalate priority conflicts** when multiple departments require assistance.
• Monitor and respond to routine email correspondence and phone calls, routing requests to the appropriate person when needed.
• Provide back-up reception and telephone coverage as requested, including greeting visitors, receiving deliveries, taking accurate messages, and directing visitors or students.
• Prepare, format, and proofread routine correspondence, reports, spreadsheets, forms, and other business documents.
• Complete general clerical tasks, including data entry, copying, printing, scanning, and document assembly.
• Manage, organize, and maintain electronic and physical filing systems in accordance with established naming and recordkeeping practices.
• Maintain accurate administrative records, trackers, contact lists, and recurring task logs.
• Assist with retail operations as assigned, including customer-facing support, order preparation, product organization, and routine retail documentation.
• Assist with inventory activities across PFC companies, including receiving, counting, labeling, organizing, stocking, transferring, and documenting merchandise, supplies, equipment, and other inventory items.
• Help maintain accurate inventory records and promptly report discrepancies, damaged items, or low-stock concerns to the appropriate owner.
• Coordinate incoming and outgoing mail, packages, shipments, and other deliveries as needed.
• Maintain office supply inventory and coordinate routine replenishment within approved processes and spending limits.
• Assist with vendor coordination, service requests, and building maintenance communication, and route invoicing or purchasing issues to the appropriate owner.
• Assist with meeting logistics, office events, course materials, and preparation of shared spaces as needed.
• Provide administrative support for employee travel and routine purchases when assigned, including gathering information, coordinating approved arrangements, and maintaining supporting records.
• Provide administrative, retail, inventory, event, and operational support at PFC locations as assigned, including the company range near Sandy Valley.
• Assist leadership and designated personnel with administrative tasks, special projects, and operational priorities as requested.
• Maintain confidentiality and use appropriate discretion when handling company, employee, client, customer, student, or vendor information.
• May be assigned additional duties or projects that support overall operations.

WORK LOCATION & PHYSICAL REQUIREMENT:

• Ability and willingness to work at various PFC locations based on operational needs, including occasional assignments at the company range near Sandy Valley.
• Ability to work in office, retail, warehouse or inventory, training, and outdoor environments as assigned.
• Ability to stand, walk, bend, reach, organize merchandise or supplies, and perform routine inventory and event-support tasks.
• Ability to safely lift, carry, and move materials or inventory within the lifting requirements established by the company for this position.
• Ability to work outdoors in varying weather and environmental conditions when supporting range operations.

KNOWLEDGE, SKILLS, & QUALIFICATIONS

• Strong organizational skills and attention to detail.
• Ability to prioritize requests from multiple companies and departments, track follow-up items, and meet deadlines.
• Professional written and verbal communication skills and a customer-service orientation.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePoint.
• Ability to learn and follow established administrative, retail, inventory, safety, approval, and recordkeeping procedures.
• Ability to work independently, collaborate across departments, and identify when a request should be escalated.
• Ability to travel between assigned PFC work locations as required.
• Prior administrative, clerical, retail, inventory, office support, or related experience preferred.