HQ Operations & Office Coordinator

PAX; Red Bank (NJ); On-site; USD 42,000 - 54,000; Full time

Job summary

PAX is seeking a Headquarters Office Assistant to oversee daily operations at our headquarters, ensuring a well-organized and efficient workplace. You will handle deliveries, supplies, and staff inquiries while supporting multiple departments.

The role requires strong organizational, communication, and multitasking skills, with proficiency in Microsoft Office. You will coordinate meals, facilities, and vendor relations, contributing to a smooth, professional office environment.

Qualifications

• Experience in an office, administrative, or office operations setting.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Word, Excel, and Outlook.
• Ability to collaborate across departments and staff with professionalism.

Responsibilities

• Oversee daily office operations and keep the office organized and efficient.
• Serve as main contact for staff, visitors, vendors, and building management.
• Maintain and order office supplies and equipment.
• Coordinate marketing materials and support marketing initiatives as needed.
• Schedule and arrange office lunches and deliveries.
• Communicate with building management on facilities and maintenance needs.
• Manage parking passes for employees and visitors and track usage.
• Coordinate and track office deliveries and distributions.
• Schedule and support conference room and meeting spaces.
• Monitor office expenses, process invoices, and track purchases.
• Ensure common areas and workspaces are clean and stocked.
• Provide admin support to Marketing, Operations, and People & Culture/HR teams.
• Assist with special projects and ad hoc office needs.
• Adhere to company policies and the Health Code of Ethics.

Skills

Office administration

Organizational skills

Communication skills

Multitasking

Microsoft Office

Tools

Microsoft Office

Job description

PAX is seeking a Headquarters Office Assistant to oversee daily operations at our headquarters, ensuring a well-organized and efficient workplace. You will handle deliveries, supplies, and staff inquiries while supporting multiple departments.

The role requires strong organizational, communication, and multitasking skills, with proficiency in Microsoft Office. You will coordinate meals, facilities, and vendor relations, contributing to a smooth, professional office environment.