Executive Administrative Assistant – Fleet & Operations

Energy Transfer Partners, L.P.; Dallas, Northern (TX, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

USA Compression Partners, LP is seeking an Administrative Assistant to two department heads within Fleet Services and Operations. You will coordinate calendars, travel, meetings, and prepare reports while handling confidential information with discretion.

The role requires at least 2 years supporting senior leaders in a fast-paced corporate environment, excellent organizational skills, and proficiency with Microsoft Office and calendar tools. Occasional travel and office ops support are included.

Qualifications

• Minimum of 2 years supporting senior leaders in a fast-paced corporate environment.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and calendar management tools (Outlook, Teams, Zoom).
• Familiarity with SAP or similar ERP systems desired.
• Ability to anticipate needs, think critically, and offer solutions.
• High level of professionalism and emotional intelligence.
• Ability to create effective and concise reports.

Responsibilities

• Coordinate meetings, appointments, and travel arrangements across multiple time zones.
• Serve as gatekeeper and liaison with internal/external stakeholders.
• Prepare agendas, presentations, reports, and briefing materials; take notes and follow up on actions.
• Organize complex travel itineraries and coordination for large groups.
• Handle confidential information with discretion and maintain confidentiality.
• Support strategic initiatives and cross-functional projects as needed.
• Process reimbursements and manage expenses.
• Assist with general office tasks and document management.

Skills

Organizational skills

Time-management

Written communications

Verbal communications

Calendar management

Problem solving

Attention to detail

Emotional intelligence

Tools

Microsoft Office Suite

Outlook

Teams

Zoom

SAP

Job description

USA Compression Partners, LP is seeking an Administrative Assistant to two department heads within Fleet Services and Operations. You will coordinate calendars, travel, meetings, and prepare reports while handling confidential information with discretion.

The role requires at least 2 years supporting senior leaders in a fast-paced corporate environment, excellent organizational skills, and proficiency with Microsoft Office and calendar tools. Occasional travel and office ops support are included.