Operations Admin Assistant - Exec Calendar & Travel

Essex Property Trust; San Mateo (CA); Hybrid; USD 90,919,000 - 107,453,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid parental leave

401k employer match

Wellness programs

12 paid holidays

15 PTO days

Housing discount

Job summary

Essex Property Trust seeks an Operations Administrative Assistant to support the Community Operations Leadership with critical scheduling, reporting, travel and project coordination from our San Mateo corp office.

You will manage calendars, arrange travel, assist executives, prepare reports, onboard new team members, and help improve processes. This role blends administrative rigor with operational insight in a hybrid office environment.

Qualifications

• High school diploma or GED required.
• 1-3 years of administrative assistant experience required.
• Strong computer skills including Word, Excel, Acrobat, Google Docs and PowerPoint.
• Strong attention to detail, written and verbal communication skills.
• Strong organizational and time-management abilities.
• Problem-solving mindset with attention to detail.
• Experience using Yardi, Funnel, and On-Site Property Management Software preferred.

Responsibilities

• Conduct reviews, audits, and reconciliation of monthly, quarterly, and annual reports.
• Organize and maintain calendars, schedule meetings, and coordinate appointments for executives.
• Manage and coordinate travel logistics for executives.
• Assist executives with daily organizational tasks and deadlines.
• Plan and execute Operations events, including Tenure Luncheons and Regional Meetings.
• Prepare and provide reports as directed by the supervisor.
• Facilitate onboarding for new Operations members and IT access updates.
• Coordinate communication of organizational changes with IT.
• Assist in coordinating small to medium-sized projects and track progress.
• Conduct research and analysis to support decisions of Directors and senior leadership.
• Support initiatives to improve operational efficiency and new processes or tools.
• Perform other duties as assigned.

Skills

Administrative support

Attention to detail

Organization

Time management

Problem solving

Communication

Education

High school diploma or GED

Tools

Yardi

Funnel

On-Site Property Management Software

Job description

Essex Property Trust seeks an Operations Administrative Assistant to support the Community Operations Leadership with critical scheduling, reporting, travel and project coordination from our San Mateo corp office.

You will manage calendars, arrange travel, assist executives, prepare reports, onboard new team members, and help improve processes. This role blends administrative rigor with operational insight in a hybrid office environment.