Office Operations & Travel Coordinator

Career Group; Menlo Park (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Our Client in San Francisco, CA seeks an Office Coordinator/Administrative Assistant to keep the office running smoothly. You will support two senior leaders and about 19 employees, with a strong emphasis on travel management, expenses, and day-to-day operations.

The role requires proactive, resourceful individuals who can juggle priorities, coordinate meetings, and maintain a welcoming, polished office environment onsite in a fast-moving team.

Qualifications

• 3–5+ years of experience in office operations or administrative support.
• Strong calendar, travel, and expense management skills.
• Highly organized with attention to detail and ability to multitask.
• Proactive, service-oriented with ability to work onsite.

Responsibilities

• Coordinate domestic and international travel for executives.
• Provide light calendar and meeting support for senior leaders.
• Process expenses and manage administrative workflows.
• Oversee office supplies and hospitality.
• Coordinate with building management on guests and events.
• Support office events and maintain a polished environment.

Skills

Travel management

Calendar management

Expense processing

Office operations

Administrative support

Hospitality

Job description

Our Client in San Francisco, CA seeks an Office Coordinator/Administrative Assistant to keep the office running smoothly. You will support two senior leaders and about 19 employees, with a strong emphasis on travel management, expenses, and day-to-day operations.

The role requires proactive, resourceful individuals who can juggle priorities, coordinate meetings, and maintain a welcoming, polished office environment onsite in a fast-moving team.