Operations Admin: Exec Calendar, Travel & Onboarding

Essex Property Trust, Inc.; San Mateo, Northern (CA, KY); Hybrid; USD 66,000 - 78,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid parental leave

401k employer match

Wellness programs

Housing discount 20%

Job summary

Essex Property Trust, Inc. is seeking an Operations Administrative Assistant in San Mateo to support the Operations leadership with calendar management, travel coordination, reports, and onboarding. This role is hybrid and based at our corporate office in San Mateo.

The ideal candidate has 1–3 years of admin experience, strong MS Office skills, and a detail‑oriented, organized, and proactive approach to multi-tasking in a fast-paced environment.

Qualifications

• High school diploma or GED equivalent.
• 1-3 years of administrative assistant experience required.
• Strong computer skills including Word, Excel, Acrobat, Google Docs and PowerPoint.
• Strong attention to detail and written/verbal communication.
• Strong organizational and time-management abilities.
• Problem-solving mindset with ability to work under pressure.
• Experience with Yardi, Funnel, and On-Site Property Management Software preferred.

Responsibilities

• Conduct reviews, audits, and reconciliation of monthly, quarterly, and annual reports.
• Organize and maintain calendars; schedule meetings and coordinate appointments for leadership.
• Manage travel logistics for senior leadership ensuring seamless plans.
• Assist with daily tasks; ensure priorities and deadlines are met.
• Plan and execute Operations events and regional meetings.
• Prepare and provide reports as directed with accuracy.
• Facilitate onboarding for new Operations members; office setup and orientation.
• Coordinate small to medium projects; track progress and deadlines.
• Conduct research/analysis to support decision-making of Directors.
• Support initiatives to improve operational efficiency; develop new processes/tools.

Skills

Administrative support

Calendar management

Time management

Communication

Attention to detail

Problem solving

Education

High school diploma or GED

Tools

Microsoft Word

Excel

Acrobat

Google Docs

PowerPoint

Job description

Essex Property Trust, Inc. is seeking an Operations Administrative Assistant in San Mateo to support the Operations leadership with calendar management, travel coordination, reports, and onboarding. This role is hybrid and based at our corporate office in San Mateo.

The ideal candidate has 1–3 years of admin experience, strong MS Office skills, and a detail‑oriented, organized, and proactive approach to multi-tasking in a fast-paced environment.