Operations Admin Assistant — ERP & Data Entry

Greenbrier Companies, Inc.; Red Oak (IA); On-site; USD 35,000 - 48,000; Full time

Job summary

Greenbrier Companies, Inc. is seeking an Administrative Assistant to perform routine clerical and administrative support while learning department procedures, systems, and workflows.

Under guidance, this role answers phones, greets visitors, maintains office supplies, completes data entry, and assists with accounts receivable, purchasing, logistics, ERP entries, and service orders. The ideal candidate will contribute to a team-oriented environment, handle confidential information with

Qualifications

• High school diploma or equivalent.
• Proficiency with Word, Excel, and Outlook.
• Ability to work in a team.
• Excellent verbal and written communication.
• Organize routine work and complete tasks accurately.
• Follow detailed instructions and established procedures.
• Maintain confidentiality.

Responsibilities

• Answers phones, greets visitors, and assists with maintaining office supplies and equipment according to established procedures.
• Assists with routine accounts receivable processing and past-due invoice tracking under guidance.
• Processes incoming invoices and escalates billing questions or discrepancies for review.
• Assists with purchasing, receiving, and maintaining inventory for stock items using established procedures.
• Provides routine support for inbound and outbound shipments as directed.
• Learns and provides backup support for job entry, job creation, and BOM entry in the ERP system with guidance.
• Completes routine data entry for management reports and production use; work is reviewed for accuracy.
• Assists with service orders and escalates questions or exceptions appropriately.

Skills

Teamwork

Communication

Organization

Attention to detail

Professionalism

Confidentiality

Ability to follow instructions

Education

High school diploma or equivalent

Tools

Word

Excel

Outlook

Job description

Greenbrier Companies, Inc. is seeking an Administrative Assistant to perform routine clerical and administrative support while learning department procedures, systems, and workflows.

Under guidance, this role answers phones, greets visitors, maintains office supplies, completes data entry, and assists with accounts receivable, purchasing, logistics, ERP entries, and service orders. The ideal candidate will contribute to a team-oriented environment, handle confidential information with