Administrative Assistant: Logistics & ERP Support

The Greenbrier Companies, Inc.; Red Oak (IA); On-site; USD 32,000 - 46,000; Full time

Job summary

The Greenbrier Companies in Red Oak, IA, is seeking an Administrative Assistant to provide routine clerical support while learning department procedures. You will answer phones, greet visitors, manage office supplies, and perform data entry.

Under guidance, you will assist with accounts receivable, purchasing, logistics, ERP entries, and service orders, ensuring accurate records and timely processing. Strong communication and teamwork are essential.

Qualifications

• High school diploma or equivalent and ability to work in a team.
• Proficient in Word, Excel and Outlook with data-entry accuracy.
• Ability to communicate professionally, both verbally and in writing.

Responsibilities

• Answers phones, greets visitors, maintains office supplies per procedures.
• Assists with routine accounts receivable processing and past-due invoice tracking.
• Processes incoming invoices and escalates discrepancies for review.
• Assists with purchasing, receiving and inventory for stock items.
• Provides routine support for inbound/outbound shipments as directed.
• Learns ERP job entry, job creation and BOM entry with guidance.
• Completes routine data entry for management reports and production use.
• Assists with service orders and escalates questions appropriately.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Teamwork

Communication

Education

High School Diploma

Tools

ERP system

Billing software

Job description

The Greenbrier Companies in Red Oak, IA, is seeking an Administrative Assistant to provide routine clerical support while learning department procedures. You will answer phones, greet visitors, manage office supplies, and perform data entry.

Under guidance, you will assist with accounts receivable, purchasing, logistics, ERP entries, and service orders, ensuring accurate records and timely processing. Strong communication and teamwork are essential.