Operations Admin Assistant — Data & Workflow

Comfort Systems USA, Inc.; Louisville (CO); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Comprehensive Medical

Dental

Vision

FSA/HSA

Matching 401K

Long Term Disability

Short Term Disability

Life Insurance

Voluntary Spouse & Child Insurance

AD&D

Employee Assistance Program

PTO

Paid Holidays

Voluntary Additional Insurances

Job summary

Design Mechanical Inc. seeks an organized Operations Administrative Assistant to support the service team in Louisville, CO. You will manage customer data, handle documentation workflows, and coordinate parts inventory to ensure smooth field operations.

The role requires strong communication, attention to detail, and the ability to juggle multiple priorities in a fast-paced environment. Competitive hourly wage and comprehensive benefits are offered.

Qualifications

• Organized and detail-oriented administrative support experience.
• Proficient with MS Office and basic inventory/project tools.
• Strong communication and interpersonal abilities.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Customer Setup and Data Management: Enter and maintain accurate customer information in the system and coordinate with sales and operations.
• Document and Workflow Revisions: Manage revisions to documents and workflows with version control and clear communication.
• Inventory and Part Location Coordination: Track part storage locations and support warehouse teams for accessibility.
• Filter Order Management: Track filter orders, maintain records, coordinate with vendors for timely delivery.
• Support for Service Coordinators: Assist with scheduling, documentation, and follow-ups to enhance service delivery.

Skills

Organizational skills

Attention to detail

Communication skills

Microsoft Office

Tools

Microsoft Office Suite

Job description

Design Mechanical Inc. seeks an organized Operations Administrative Assistant to support the service team in Louisville, CO. You will manage customer data, handle documentation workflows, and coordinate parts inventory to ensure smooth field operations.

The role requires strong communication, attention to detail, and the ability to juggle multiple priorities in a fast-paced environment. Competitive hourly wage and comprehensive benefits are offered.