Maintenance Operations Coordinator

American Printing House for the Blind; Louisville (KY); On-site; USD 52,000 - 70,000; Full time

Job summary

American Printing House for the Blind in Louisville, KY is seeking a Maintenance Operations Coordinator to support facility operations, manage building systems, essential equipment, and production machinery. You will coordinate maintenance projects, track work requests, and maintain comprehensive maintenance documentation, reporting to the Facilities & Maintenance Supervisor.

You will lead scheduling, direct work by staff and contractors, source parts, and contribute to process improvements to

Responsibilities

• Coordinate predictive and preventive maintenance programs to improve facility operations, equipment reliability, and workplace conditions.
• Receive, review, prioritize, assign, and track maintenance work requests in coordination with the Facilities and Maintenance Supervisor, ensuring timely communication and completion.
• Administer and maintain work orders in the CMMS, including dispatching requests, updating statuses, documenting repairs, and closing completed work orders.
• Manage the ordering, tracking, and inventory of spare parts and supplies for building and production equipment to maintain adequate stock and minimize downtime.
• Assist with identifying, documenting, and maintaining inventories of facility assets, building systems, production machinery, and maintenance equipment; compile equipment operating standards and performance documentation.
• Prepare reports and updates, audit KPIs, and evaluate operational processes and compliance with standards to identify opportunities for improved efficiency and cost reduction.
• Assist maintenance technicians with routine, non-specialized maintenance tasks and basic facility support activities as needed.
• Perform other duties as assigned.

Job description

Maintenance Operations Coordinator Location
Onsite - Louisville, KY

About The Role

The Maintenance Operations Coordinator supports facility operations and the maintenance of building systems, essential equipment, and production machinery. This role coordinates maintenance projects and daily activities, tracks and communicates work request status, and maintains accurate maintenance documentation. Responsibilities include coordinating schedules, directing work performed by internal staff and external contractors, sourcing parts and supplies, and supporting process improvements and special projects to enhance efficiency and communication across departments.

Reporting to the Facilities & Maintenance Supervisor.

Key Responsibilities

• Coordinate predictive and preventive maintenance programs to improve facility operations, equipment reliability, and workplace conditions; delegate tasks and responsibilities to maintenance employees as needed.
• Receive, review, prioritize, assign, and track maintenance work requests in coordination with the Facilities and Maintenance Supervisor, ensuring timely communication and completion.
• Administer and maintain work orders in the computerized maintenance management system (CMMS), including dispatching requests, updating statuses, documenting repairs, and closing completed work orders.
• Manage the ordering, tracking, and inventory of spare parts and supplies for building and production equipment to maintain adequate stock and minimize downtime.
• Assist with identifying, documenting, and maintaining inventories of facility assets, building systems, production machinery, and maintenance equipment; compile equipment operating standards and performance documentation, including databases and visual guides.
• Prepare reports and updates, audit key performance indicators (KPIs), and evaluate operational processes and compliance with established standards to identify opportunities for improved efficiency and cost reduction.
• Assist maintenance technicians with routine, non-specialized maintenance tasks and basic facility support activities as needed.
• Perform other duties as assigned.