Operations Admin Assistant — Cross-Dept Ops & Customer Focus

The Birner Group, Renewal By Andersen; Mechanicsburg (Cumberland County); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Health Coverage

Financial Wellness

Work-Life Balance

Employee Discounts

Job summary

Renewal by Andersen in Mechanicsburg, PA is seeking an Operations Administrative Assistant to keep our project operations running smoothly. You will support the Operations team, manage documentation, and coordinate with Sales, Installers, and internal teams to ensure accurate, timely processing of paperwork.

The ideal candidate is organized, self-motivated, and comfortable juggling multiple priorities in a fast-paced environment while upholding our commitment to exceptional customer experiences.

Qualifications

• Support day-to-day Operations activities while communicating effectively with Sales, Installers, and internal teams
• Verify, collect, and process all required 1099 installer documentation, invoices, receipts, and reimbursement requests
• Review post-sale contracts for accuracy, update information in rForce and Enabled, and resolve discrepancies as needed
• Coordinate HOA, HARB, permit, insurance, and municipal requirements across assigned territories
• Assist Operations Managers with reporting, data organization, and cross-training on additional administrative functions

Responsibilities

• Support day‑to‑day Operations activities while communicating effectively with Sales, Installers, and internal teams
• Verify, collect, and process all required 1099 installer documentation, invoices, receipts, and reimbursement requests
• Review post‑sale contracts for accuracy, update information in rForce and Enabled, and resolve discrepancies as needed
• Coordinate HOA, HARB, permit, insurance, and municipal requirements across assigned territories
• Assist Operations Managers with reporting, data organization, and cross‑training on additional administrative functions

Job description

Renewal by Andersen in Mechanicsburg, PA is seeking an Operations Administrative Assistant to keep our project operations running smoothly. You will support the Operations team, manage documentation, and coordinate with Sales, Installers, and internal teams to ensure accurate, timely processing of paperwork.

The ideal candidate is organized, self-motivated, and comfortable juggling multiple priorities in a fast-paced environment while upholding our commitment to exceptional customer experiences.