Administrative Operations Assistant | Streamline Projects & Docs

Renewal by Andersen of St. Louis; Mechanicsburg (Cumberland County); On-site; USD 38,000 - 58,000; Full time

Benefits offered by this job

Health Insurance

401K with bonus

Paid holidays

PTO

Employee discounts

Job summary

Renewal by Andersen, the leading window replacement company in the U.S., is seeking an Administrative Assistant to support the Operations team with a range of administrative and coordination tasks, ensuring smooth project flow.

The ideal candidate is organized, self-motivated, and comfortable handling multiple priorities; you will work closely with Sales, Installers, and internal teams, manage documentation, and help keep processes running efficiently.

Qualifications

• Recent experience in administrative support.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities across teams.

Responsibilities

• Support day-to-day Operations activities while communicating effectively with Sales, Installers, and internal teams.
• Verify, collect, and process all required 1099 installer documentation, invoices, receipts, and reimbursement requests.
• Review post-sale contracts for accuracy, update information in rForce and Enabled, and resolve discrepancies as needed.
• Coordinate HOA, HARB, permit, insurance, and municipal requirements across assigned territories.
• Assist Operations Managers with reporting, data organization, and cross-training on additional administrative functions.

Job description

Renewal by Andersen, the leading window replacement company in the U.S., is seeking an Administrative Assistant to support the Operations team with a range of administrative and coordination tasks, ensuring smooth project flow.

The ideal candidate is organized, self-motivated, and comfortable handling multiple priorities; you will work closely with Sales, Installers, and internal teams, manage documentation, and help keep processes running efficiently.