Administrative Assistant

The Birner Group, Renewal By Andersen; Earth City (MO); On-site; USD 48,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

HSA contributions

401(k) with company match

Annual bonus

PTO

Paid holidays

Employee product discounts

Career growth opportunities

Supportive team environment

Job summary

Renewal by Andersen in Earth City, MO is seeking a detail-oriented Project Administrator to support the Project Management team and ensure projects move smoothly from scheduling through completion. This in-office role requires organization, strong communication, and proficiency with scheduling systems.

Responsibilities include coordinating schedules, maintaining project files, processing permits, and producing status reports while collaborating with multiple departments to deliver an outstanding

Qualifications

• 2+ years of administrative, scheduling, project coordination, or customer service experience.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.

Responsibilities

• Coordinate schedules and appointments for Project Managers and Subcontractors.
• Manage customer records and project information within company systems.
• Create and maintain project files, order summaries, and documentation.
• Process permits, approvals, and other project-related paperwork.
• Update project statuses and generate reports as needed.
• Transfer appointments between scheduling platforms.

Skills

Administrative experience

Time management

Communication skills

Tools

Microsoft Office

Scheduling software

Job description

Renewal by Andersen | Earth City, MO

Project Administrator

Schedule

Monday-Friday, 7:00 AM-4:00 PM (hours may vary based on business needs)

About Renewal By Andersen

Renewal by Andersen is the full-service window replacement division of Andersen Corporation, a company with over 120 years of industry leadership. We are the largest replacement window company in the United States and are committed to delivering an exceptional customer experience through quality products, professional installation, and outstanding service.

We are seeking an organized, detail-oriented Project Administrator to support our Project Management team and ensure projects move smoothly from scheduling through completion. This is an in-office position.

What You'll Do

• Coordinate schedules and appointments for Project Managers and Subcontractors
• Manage customer records and project information within company systems
• Create and maintain project files, order summaries, and documentation
• Process permits, approvals, and other project-related paperwork
• Update project statuses and generate reports as needed
• Transfer appointments between scheduling platforms
• Coordinate job site visits and project meetings
• Manage Project Manager and Subcontractors calendars, including time-off requests and schedule adjustments
• Complete work orders and maintain accurate records
• Assist with special projects and process improvements
• Collaborate with multiple departments to ensure an outstanding customer experience

Qualifications

Required

• 2+ years of administrative, scheduling, project coordination, or customer service experience
• Strong organizational and time management skills
• Excellent verbal and written communication skills
• High attention to detail and accuracy
• Proficiency with Microsoft Office and computer-based scheduling systems
• Ability to manage multiple priorities in a fast-paced environment

Preferred

• Experience in construction, home improvement, project management, or service operations for large corporate company
• Scheduling or dispatching experience
• CRM experience

Benefits

Health & Wellness

• Medical, Dental, Vision, and Life Insurance
• Health Savings Account (HSA) contributions

Financial Benefits

• 401(k) with company match
• Annual bonus opportunities

Time Off

• Paid Time Off (PTO)
• Paid Holidays

Additional Perks

• Employee product discounts
• Career growth opportunities
• Supportive team environment

Why Join Us?

At Renewal by Andersen, you'll join a team that values Accountability, Collaboration, Excellence, Integrity, and Trust. Your work will directly support project success, customer satisfaction, and the continued growth of an industry-leading organization.