Operations Admin Assistant - 24/7 Field & Office Support

MVM; McAllen (TX); On-site; USD 34,000 - 48,000; Full time

Job summary

MVM, Inc. is seeking an Administrative Assistant to support a 24/7 operation in McAllen, Texas. The role handles calls, scheduling, travel, and general administration, providing confidential support to managers and field staff.

The candidate should have an associate degree (or equivalent experience), 2+ years computing experience, and strong MS Office skills. The position demands flexibility, teamwork, and a commitment to service excellence in a fast-paced environment.

Qualifications

• Associate degree or equivalent experience required.
• 2+ years of computer experience if no associate degree.
• Proficient with MS Office (Word, Excel, PowerPoint, Outlook).
• Willingness to learn internal systems (Saturn, Mercury).

Responsibilities

• Answer calls, screen inquiries, and provide professional responses.
• Review and verify timesheets and ensure deadline submissions.
• Process expense reports and hotel folios; code expense receipts.
• Code and submit monthly credit card expense reports and vendor invoices.
• Manage office supplies and assist managers and staff as needed.

Skills

Customer service

Communication

Multitasking

Teamwork

Attention to detail

Schedule flexibility

Driver's license

Education

Associate degree

High school diploma + 2+ years experience

Tools

MS Office

Saturn

Mercury

Job description

MVM, Inc. is seeking an Administrative Assistant to support a 24/7 operation in McAllen, Texas. The role handles calls, scheduling, travel, and general administration, providing confidential support to managers and field staff.

The candidate should have an associate degree (or equivalent experience), 2+ years computing experience, and strong MS Office skills. The position demands flexibility, teamwork, and a commitment to service excellence in a fast-paced environment.