24/7 Administrative Support Specialist

Mvm Inc; El Paso (TX); On-site; USD 40,000 - 48,000; Full time

Job summary

MVM, Inc. is seeking an Administrative Assistant to support day-to-day administrative functions for a mission-critical operation in a 24/7 environment. You will handle calls, calendar management, travel arrangements, and office duties while providing support to managers, staff, and visitors.

The role requires strong MS Office skills, attention to detail, and the ability to manage multiple tasks in a fast-paced setting. A valid driver's license and readiness for background checks are expected.

Qualifications

• Associate degree in an appropriate discipline; a high school diploma with 2+ years of relevant experience may substitute.
• Minimum 2 years of experience with computers; 4 years if substituting an HS diploma.
• Strong MS Office skills (Word, Excel, PowerPoint, Outlook) and ability to learn internal systems.

Responsibilities

• Answer calls in a courteous and professional manner and respond to general inquiries.
• Review and verify employee timesheets; ensure deadlines are met.
• Review and submit expense reports for Field Specialists; manage hotel folios.
• Review and code expense receipts; reconcile monthly credit card reports.
• Maintain training/certification requirements and monitor credentials.
• Assist Program Manager and Deputy Program Manager as needed.

Skills

MS Office

Communication skills

Time management

Attention to detail

Analytical skills

Problem-solving

Flexible schedule

Driver's license

Education

Associate degree

High school diploma + 2+ years experience

Tools

Saturn

Mercury

Job description

MVM, Inc. is seeking an Administrative Assistant to support day-to-day administrative functions for a mission-critical operation in a 24/7 environment. You will handle calls, calendar management, travel arrangements, and office duties while providing support to managers, staff, and visitors.

The role requires strong MS Office skills, attention to detail, and the ability to manage multiple tasks in a fast-paced setting. A valid driver's license and readiness for background checks are expected.