Mission-Critical Administrative Assistant

Mvm Inc; San Antonio (TX); On-site; USD 32,000 - 52,000; Full time

Job summary

MVM, Inc. is seeking an Administrative Assistant to handle day-to-day administrative tasks, calendar management, travel arrangements, and office duties. The role supports managers, field staff, and visitors while maintaining confidential materials.

The position requires an associate degree (or equivalent experience), strong MS Office skills, and the ability to work a flexible schedule, including nights and weekends, in a fast-paced environment.

Qualifications

• Associate degree or high school diploma with two years of relevant experience may be substituted for an associate degree.
• At least two years of computer experience; more if substituting for education.
• Strong communication and interpersonal skills to interact with staff and clients.
• Proficiency in MS Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Answer calls, screen inquiries, and provide professional responses.
• Review and verify timesheets and ensure deadlines are met; follow up as needed.
• Submit expense reports and review hotel folios; code receipts weekly.
• Set up appointments and manage calendars, travel, and office supplies.

Skills

Communication

Customer service

Time management

Teamwork

Education

Associate degree

Tools

MS Office

Job description

MVM, Inc. is seeking an Administrative Assistant to handle day-to-day administrative tasks, calendar management, travel arrangements, and office duties. The role supports managers, field staff, and visitors while maintaining confidential materials.

The position requires an associate degree (or equivalent experience), strong MS Office skills, and the ability to work a flexible schedule, including nights and weekends, in a fast-paced environment.