Mission-Critical Administrative Assistant (Flexible Schedule)

Mvm Inc; Phoenix (AZ); On-site; USD 38,000 - 54,000; Full time

Job summary

MVM, Inc. is seeking an Administrative Assistant to support day-to-day office functions, manage calendars, process expenses, and assist field staff. The role requires delivering confidential, timely support in a fast-paced environment.

The successful candidate will handle calls, coordinate travel, maintain training requirements, and ensure smooth operations across departments while upholding MVM’s values and professional standards.

Qualifications

• Associate degree in an appropriate discipline or 2+ years of relevant experience.
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook).
• Strong communication and interpersonal skills to interact across departments.
• Ability to prioritize, meet deadlines, and handle multiple tasks in a team.
• Familiarity with timekeeping, expense review, and data entry processes is a plus.

Responsibilities

• Answer calls and route inquiries in a courteous, professional manner.
• Review and verify employee timesheets and ensure timely submission.
• Process expense reports and hotel folios for accuracy.
• Code receipts and reconcile monthly credit card statements.
• Maintain training and certification requirements and monitor credentials.
• Assist program managers and field staff as needed.
• Support office operations and logistics with accuracy and discretion.

Skills

MS Office literacy

Strong communication

Prioritization and multitasking

Customer service orientation

Education

Associate degree in appropriate discipline

Tools

MS Word

Excel

PowerPoint

Outlook

Saturn

Mercury

Job description

MVM, Inc. is seeking an Administrative Assistant to support day-to-day office functions, manage calendars, process expenses, and assist field staff. The role requires delivering confidential, timely support in a fast-paced environment.

The successful candidate will handle calls, coordinate travel, maintain training requirements, and ensure smooth operations across departments while upholding MVM’s values and professional standards.