Mission-Critical Administrative Assistant (24/7)

MVM, Inc.; San Antonio (TX); Hybrid; USD 35,000 - 48,000; Full time

Job summary

MVM, Inc. is seeking an Administrative Assistant to support day-to-day administrative functions, including answering calls, calendar management, travel arrangements, and office supplies.

The role provides essential support to managers, field and support staff, ensuring efficient office operations while handling confidential material. The candidate should have an associate degree (or equivalent experience), strong MS Office skills, and excellent communication.

Qualifications

• Associate degree in an appropriate discipline or 2+ years of relevant experience.
• Strong computer skills in MS Office (Word/Excel/PowerPoint/Outlook) and ability to learn company systems.
• Effective communication and interpersonal skills to work with staff and clients.

Responsibilities

• Answer calls and screen inquiries in a courteous, professional manner.
• Review and verify employee timesheets and ensure timely submission.
• Submit expense reports and reconcile monthly credit card statements.
• Prepare hotel folios and manage travel arrangements.
• Maintain office supplies and coordinate with Logistics.
• Assist managers and field staff with administrative tasks.

Skills

MS Office

Excel

Outlook

PowerPoint

Communication skills

Adaptability

Learn internal systems

Education

Associate degree

Tools

Saturn

Mercury

Job description

MVM, Inc. is seeking an Administrative Assistant to support day-to-day administrative functions, including answering calls, calendar management, travel arrangements, and office supplies.

The role provides essential support to managers, field and support staff, ensuring efficient office operations while handling confidential material. The candidate should have an associate degree (or equivalent experience), strong MS Office skills, and excellent communication.