Onsite Strategic Executive Assistant to Regional Leaders

Adolfson & Peterson, Inc.; BLOOMINGTON (MN); On-site; USD 78,000 - 124,000; Full time

Benefits offered by this job

Medical, Dental, Vision and Life

Health Savings Account

401(k)

Flexible Spending Accounts

Paid Time Off & Holidays

Tuition Assistance

Employee Referral Bonus

Job summary

Adolfson & Peterson Construction is seeking an Executive Administrative Assistant in Bloomington, MN to provide confidential, high-level administrative support to the Regional President and Leadership Team. You will manage calendars, prepare communications, arrange travel, and assist with meetings and events.

The role requires 5+ years of executive admin experience, strong MS Office skills, and exceptional organizational abilities. Some evening/weekend coordination may be required.

Qualifications

• High school diploma or equivalent with formal executive admin training.
• 5+ years of executive-level administrative support experience.
• Bachelor’s degree preferred.
• Proficient in Microsoft Office and PowerPoint.
• Strong written and verbal communication; ability to handle confidential information.

Responsibilities

• Provide high-level executive administrative support to the Regional President and Regional Leaders.
• Proactively manage calendars and resolve conflicts; align project priorities.
• Create PowerPoint presentations and draft/format reports in Excel.
• Process and complete expense reports for the Regional President and Leadership Team.
• Maintain filing systems; retrieve data and respond to information requests.

Skills

Calendar management

Executive communication

Confidentiality handling

Event planning

Multi-tasking

Education

5+ years executive admin support experience

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office Suite

PowerPoint

Teams & Zoom

Job description

Adolfson & Peterson Construction is seeking an Executive Administrative Assistant in Bloomington, MN to provide confidential, high-level administrative support to the Regional President and Leadership Team. You will manage calendars, prepare communications, arrange travel, and assist with meetings and events.

The role requires 5+ years of executive admin experience, strong MS Office skills, and exceptional organizational abilities. Some evening/weekend coordination may be required.