Onsite Secretary & Admin Assistant II - Federal Support

TeleSolv Consulting, LLC; Philadelphia (Philadelphia County); Presencial; USD 26.000 - 37.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

PTO and holidays

401(k) plan matching

Descripción de la vacante

TeleSolv Consulting is seeking a Secretary/Admin Assistant Level II to support a federal client in the Philadelphia, PA area. This is a fully onsite position with no remote or hybrid option.

The role provides comprehensive administrative support, records management, payroll support, reporting coordination, database maintenance, travel coordination, and program support services. The successful candidate will serve as a key liaison among staff, stakeholders, and Government personnel while ensuring

Formación

• High school diploma required.
• Minimum of one year of secretarial/administrative experience.
• Proficiency in MS Office and contemporary office technologies.
• Strong English communication skills.

Responsabilidades

• Perform independent administrative and clerical support activities.
• Review, distribute, and manage incoming and outgoing correspondence and mail.
• Screen telephone calls and visitor requests and route inquiries appropriately.
• Organize, maintain, and update office files, records, handbooks, and manuals.
• Attend meetings, prepare meeting minutes, and track action items.
• Maintain automated tracking systems for program milestones, workload status, reports, funding accomplishments, and compliance activities.
• Conduct research and gather information from multiple electronic systems and databases.
• Prepare correspondence, memoranda, and reports.
• Serve as records custodian and manage inventory accountability processes.
• Coordinate Federal employee travel activities.
• Perform payroll support functions, including auditing timecards, data entry, reporting, and record maintenance.
• Coordinate workload, prohibited items, duty roster, and arrest reporting activities.
• Serve as a fleet management point of contact, reviewing mileage reports and maintenance requirements.
• Maintain program databases, consolidate reports, and track milestones.
• Support contractor oversight activities, training compliance tracking, certification monitoring, funding documentation, contract administration, and contract closeout activities.
• For Philadelphia Regional Office support, assist with HSPD-12/PIV Card issuance and enrollment workstation operations as required

Conocimientos

Communication

Organizational skills

Data collection

Research

Microsoft Office

Office equipment

Attention to detail

Records management

Educación

High school diploma

1 year experience

Herramientas

Microsoft Office Suite

Descripción del empleo

TeleSolv Consulting is seeking a Secretary/Admin Assistant Level II to support a federal client in the Philadelphia, PA area. This is a fully onsite position with no remote or hybrid option.

The role provides comprehensive administrative support, records management, payroll support, reporting coordination, database maintenance, travel coordination, and program support services. The successful candidate will serve as a key liaison among staff, stakeholders, and Government personnel while ensuring