On-Site Secretary II: Government Admin & Records

VetJobs; Dahlgren (VA); On-site; USD 25,000 - 36,000; Full time

Job summary

AMO, an Akima company, is seeking a Secretary II to support a federal government office in Dahlgren, VA. The role involves clerical duties, document management, and meeting coordination within a structured environment, often supporting senior staff and visitors on base.

The ideal candidate holds a High School/GED, has at least two years of relevant experience, and is proficient with Microsoft Office and Adobe tools, including Word, Excel, PowerPoint, Outlook, Access, and SharePoint.

Qualifications

• Must be a US citizen with an active Interim Secret clearance able to obtain a full Secret clearance.
• Two years of work-related experience creating and maintaining documentation and data management systems.
• Experience providing general administrative support in clerical administration with government personnel.
• Proficiency in Microsoft Windows & Office (Word, Excel, PowerPoint, Outlook and Access) & Adobe.
• Able to type 40 words per minute.
• Demonstrated ability to work independently and communicate effectively both orally and in writing.
• Experience with meetings support, filing systems, scanning, faxing, calendar management, and appointment scheduling.
• Familiarity with handling sensitive materials and inventory management.

Responsibilities

• Answer and screen incoming telephone calls.
• Receive, greet, and screen visitors.
• Maintain logs and listings.
• Schedule appointments/meetings.
• Support meetings on and off NSWCDD location.
• Receive, review, type, edit and process correspondence and documents.
• Process timecards, training requests and shipping documents using Navy ERP.
• Establish, maintain and update office filing per NSWCDD records policies.
• Coordinate with NSWCDD Public Affairs for distinguished visitors.
• Create spreadsheets and PowerPoint presentations.
• Upload, maintain and search documents for retention in SharePoint or repositories.
• Assist Government staff daily and review work of lower-level secretaries.
• Maintain standard operating procedures for clerical/secretarial duties.

Skills

Professional communication

Typing 40 wpm

Independent worker

Education

High School/GED

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Access

Adobe

SharePoint

Job description

AMO, an Akima company, is seeking a Secretary II to support a federal government office in Dahlgren, VA. The role involves clerical duties, document management, and meeting coordination within a structured environment, often supporting senior staff and visitors on base.

The ideal candidate holds a High School/GED, has at least two years of relevant experience, and is proficient with Microsoft Office and Adobe tools, including Word, Excel, PowerPoint, Outlook, Access, and SharePoint.