Senior Administrative Specialist — Federal Ops (On-site)

One Federal Solution; Washington (District of Columbia); On-site; USD 60,000 - 80,000; Full time

Job summary

One Federal Solution is seeking an Administrative Specialist II to support a federal government client. This role provides advanced administrative, program, and operational support and works closely with leadership and staff to ensure efficient daily office functions.

The position is on-site in Washington, DC, and requires the ability to work independently while supporting management and program activities, including coordinating meeting materials, preparing reports, and maintaining organized

Qualifications

• Bachelor's degree in Business Administration, Computer Science, or a related field preferred
• Five or more years of progressively responsible administrative or office support experience
• At least one year of experience supporting program or project analysis using qualitative and quantitative methods
• Strong written and verbal communication skills
• Excellent organizational skills with strong attention to detail
• Ability to interpret guidance and apply administrative policies effectively
• Intermediate to advanced proficiency with Microsoft Office applications including Word, Excel, PowerPoint, Access, and Outlook
• Experience supporting program management, financial processes, or automated management systems is desirable
• Ability to manage multiple priorities in a fast-paced, on-site environment

Responsibilities

• Provide higher-level administrative support for office, project, and program operations
• Review, interpret, and apply administrative guidance, procedures, and internal policies
• Develop, maintain, and improve office processes and administrative workflows
• Prepare professional correspondence for leadership review and signature and track documents through completion
• Manage front office interactions including visitors, incoming calls, and follow-up actions
• Ensure outgoing documents meet formatting, quality, and procedural requirements
• Collect, organize, and evaluate information to support reports, responses, and routine correspondence
• Coordinate preparation of meeting documentation, presentations, summaries, and maintain organized project files
• Use Microsoft Word, Excel, PowerPoint, and Access to develop reports, spreadsheets, charts, and presentation materials
• Track and review administrative and program data to support operational planning and reporting needs
• Work closely with management and staff to support workflow coordination and administrative task distribution
• Support procurement activities including preparation of purchase requests, review of documentation, and tracking of office supplies and accountable property
• Assist with inventory tracking and property records to ensure accuracy and compliance
• Provide administrative and program support related to financial and procurement processes
• Communicate progress updates and administrative status clearly to leadership
• Perform additional duties as needed to support office operations

Skills

Communication skills

Organization

Administrative support

Education

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Access

Outlook

Job description

One Federal Solution is seeking an Administrative Specialist II to support a federal government client. This role provides advanced administrative, program, and operational support and works closely with leadership and staff to ensure efficient daily office functions.

The position is on-site in Washington, DC, and requires the ability to work independently while supporting management and program activities, including coordinating meeting materials, preparing reports, and maintaining organized