Recruiting Coordinator

Tutor Intelligence; Watertown (MA); On-site; USD 41,000 - 55,000; Full time

Job summary

Tutor Intelligence, Inc. is seeking a Recruiting Coordinator to own onsite scheduling and logistics in Watertown, MA, across multi-time-zone teams. You’ll automate scheduling workflows, manage candidate experiences, and optimize the ATS.

This contract-to-hire role requires 1–3 years in recruiting coordination, a track record of urgency, and excellent written communication. Join a fast-growing startup building robotics applications for North America and beyond, and help scale interview processes

Qualifications

• 1-3 years in recruiting coordination, operations, or executive support.
• You've built an automation or AI workflow and can show us how it works.
• High urgency and ownership: nothing sits overnight.
• Sharp on details and clear in writing.
• Able to work onsite in Watertown, MA.

Responsibilities

• Scheduling for every role: screens, onsites, and debriefs across teams and time zones.
• Onsite logistics in Watertown, from panels and rooms to a candidate's arrival.
• Agentic workflows for availability, invites, reminders, and scorecard follow-ups.
• A clean ATS and a fast, clear candidate experience.

Skills

Recruiting coordination

Automation workflows

AI tooling

Attention to detail

Tools

ATS

Job description

Contract · Onsite in Watertown, MA

About Tutor

We believe robots are the biggest lever we have to making the physical world a better, more affordable place. But robots are a rounding error in our society: nearly nine out of ten American factories and warehouses don’t even have a single robot, and robots have yet to make their way into our homes or places of business.

Tutor Intelligence is changing that.

Tutor is a robotics research and deployment company, building generally capable robot hardware and artificial intelligence to enable robots to go where no robots have gone before. Sonny is a semi-humanoid robot with frontier dexterity approaching the human form. Cassie does back-breaking work, moving boxes, pallets, and bulk goods for businesses from family-owned manufacturers to some of the largest brands in the world. Tutor robots are manufactured at scale and operate as a network, combining the whole fleet’s learned experience to train ever more capable robot artificial intelligence.

Founded at MIT and headquartered in Watertown, MA, our team is full stack: we design and manufacture robot hardware, train our own models, work directly with the smallest and largest end-customers, and maintain our fleet across the United States. We’re a team of researchers, engineers, technicians, operators, and sellers who love building things and solving hard problems.

Our mission is grand: robots everywhere, for the common good, raising the standard of living across North America, and then the world.

The Role

Every hire at Tutor runs through a calendar, and you'll own it. You'll schedule every screen, onsite, and debrief and make sure each one runs cleanly. Then you'll automate the work: we already use AI agents for résumé triage, and you'll build the ones that handle scheduling and follow-ups.

We need someone with a high sense of urgency who treats every open loop as their own.

What You'll Own

• Scheduling for every role: screens, onsites, and debriefs across teams and time zones
• Onsite logistics in Watertown, from panels and rooms to a candidate's arrival
• Agentic workflows for availability, invites, reminders, and scorecard follow-ups
• A clean ATS and a fast, clear candidate experience

Requirements

• 1-3 years in recruiting coordination, operations, or executive support
• You've built an automation or AI workflow and can show us how it works
• High urgency and ownership: nothing sits overnight
• Sharp on details and clear in writing
• Able to work onsite in Watertown, MA

Nice to haves (zero or more)

• Hands-on experience building AI agents or workflows with tools like Claude, ChatGPT, or Zapier
• You've used AI to take repetitive scheduling or admin work off a team's plate
• Experience scheduling multi-interviewer loops across time zones and busy calendars
• Strong time management: you keep dozens of moving pieces on track without dropping one
• A track record of urgency, same-day turnaround on candidate and interviewer requests
• Early-stage startup experience
• Experience with ATS

$30 - $40 an hour

This is a contract to hire role.

Why Tutor?

Whether you’re designing robots, closing deals, running deployments, or creating the processes that help us scale, your work doesn’t sit on a shelf. It shows up on real production floors, making physical work safer and more affordable.

Our team of 160+ is driven by curiosity and a genuine love of building. Everyone here takes real ownership, learns fast, and holds a high bar while having each other’s backs. If you love hard problems and creating things that didn’t exist before, you’ll fit right in.

Tutor Intelligence is an equal opportunity employer and welcomes applicants from all backgrounds.