Recruiting Coordinator (6-month Contract)

Tutor; Watertown (MA); On-site; USD 60,000 - 90,000; Full time

Job summary

Tutor Intelligence, based in Watertown, MA, is hiring an onsite Recruiting Coordinator to own scheduling for screens, onsites, and debriefs across multiple teams.

You will implement AI-assisted scheduling workflows, ensure smooth onsite logistics, and maintain a fast, user-friendly candidate experience with a clean ATS. A high-urgency, detail-oriented mindset is essential.

Qualifications

• 1-3 years in recruiting coordination, operations, or executive support.
• Built an automation or AI workflow and can show us how it works
• High urgency and ownership: nothing sits overnight
• Sharp on details and clear in writing
• Able to work onsite in Watertown, MA

Responsibilities

• Schedule every screen, onsite, and debrief across teams and time zones.
• Coordinate onsite logistics in Watertown, from panels and rooms to candidate arrival
• Develop and manage agentic workflows for availability, invites, reminders, and follow-ups
• Maintain a clean ATS and provide a fast, clear candidate experience

Skills

Recruiting coordination

AI workflow automation

High urgency

Written communication

Tools

ATS

Job description

Contract · Onsite in Watertown, MA

About Tutor

We believe robots will be the next chapter in making physical labor safer and more affordable. But, nearly nine out of ten American factories and warehouses don’t have a single robot. Tutor Intelligence is changing that.

We build robots that go straight into real factories and warehouses, to do real work, with real impact. Our robot Cassie does back-breaking work, moving boxes, pallets, and bulk goods for family-owned manufacturers to some of the largest brands in the world. Our robot Sonny does handwork, using two arms to achieve human-like dexterity in picking and packing. Every robot learns on the job, and each one we deploy makes the next one more capable, more affordable, and faster to put to work.

Founded at MIT and headquartered in Watertown, MA, we do it all in-house: the robotics hardware, the machine learning, and the field deployment and service. We’re a team of researchers, engineers, technicians, operators, and sellers who love building things and solving hard problems.

Our mission is grand: robots everywhere, for the common good, raising the standard of living across North America, and then the world.

The Role

Every hire at Tutor runs through a calendar, and you'll own it. You'll schedule every screen, onsite, and debrief and make sure each one runs cleanly. Then you'll automate the work: we already use AI agents for résumé triage, and you'll build the ones that handle scheduling and follow-ups.

We need someone with a high sense of urgency who treats every open loop as their own.

What You'll Own

• Scheduling for every role: screens, onsites, and debriefs across teams and time zones
• Onsite logistics in Watertown, from panels and rooms to a candidate's arrival
• Agentic workflows for availability, invites, reminders, and scorecard follow-ups
• A clean ATS and a fast, clear candidate experience

Requirements

• 1-3 years in recruiting coordination, operations, or executive support
• You've built an automation or AI workflow and can show us how it works
• High urgency and ownership: nothing sits overnight
• Sharp on details and clear in writing
• Able to work onsite in Watertown, MA

Nice to haves (zero or more)

• Hands-on experience building AI agents or workflows with tools like Claude, ChatGPT, or Zapier
• You've used AI to take repetitive scheduling or admin work off a team's plate
• Experience scheduling multi-interviewer loops across time zones and busy calendars
• Strong time management: you keep dozens of moving pieces on track without dropping one
• A track record of urgency, like same-day turnaround on candidate and interviewer requests
• Early-stage startup experience
• Experience with ATS

Tutor Intelligence is an equal opportunity employer and welcomes applicants from all backgrounds.