Onsite Project Documentation & Coordination Specialist

Blue Sage Services, LLC; Oklahoma; Hybrid; USD 42,000 - 62,000; Full time

Job summary

Blue Sage Services is seeking a Field Project Administrator to operate onsite from project field offices and support the Project Manager with daily documentation, meetings, and coordination. You will maintain organized project records, ensure accuracy of forms, and assist with field-to-office communications to support timely decision-making.

The role requires strong attention to detail, excellent communication, and proficiency in MS Office and project documentation tools.

Qualifications

• High school diploma or equivalent required.
• Associate or bachelor's degree preferred in Construction/PM related field.
• Strong organizational skills and attention to detail.

Responsibilities

• Collect, review, organize, and maintain daily project documentation.
• Review documents for completeness and accuracy; escalate discrepancies.
• Support Project Manager with field information for reporting, cost, schedule, and forecasts.
• Facilitate information flow between field, PMO, and stakeholders.

Skills

Attention to detail

Communication skills

Documentation management

Team coordination

MS Office expert

Education

High school diploma or equivalent

Associate or bachelor's degree in Construction Management, Business, Project Management, or related field preferred

Tools

HCSS HeavyJob

HeavyBid

Monday.com

Google Drive

Microsoft Office (Excel, Outlook, Word)

Job description

Blue Sage Services is seeking a Field Project Administrator to operate onsite from project field offices and support the Project Manager with daily documentation, meetings, and coordination. You will maintain organized project records, ensure accuracy of forms, and assist with field-to-office communications to support timely decision-making.

The role requires strong attention to detail, excellent communication, and proficiency in MS Office and project documentation tools.