Construction Site Administrator & Project Coordinator

ARCO/Murray; Terre Haute (IN); Presencial; USD 42 000 - 64 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Performance-based bonus

Traditional and Roth 401(k)

Tuition reimbursement

Scholarship for associates' children

Volunteer leave

Charitable match

Medical, dental, and vision insurance

Paid parental leave

Resumo da oferta

ARCO/Murray is seeking a meticulous Site Administrator to support day-to-day operations on an active electrical project site. The role blends site office administration, project documentation, scheduling coordination, timekeeping, and invoice support, interfacing with project managers, field teams, subcontractors, vendors, and clients.

Ideal candidates are detail-oriented, capable in a fast-paced construction setting, and skilled in Microsoft Office; familiarity with Procore, Bluebeam, or

Qualificações

• High school diploma or equivalent; additional admin training is a plus.
• 2+ years of administrative, project coordination, or construction office experience.
• Strong organizational skills and consistent attention to detail.
• Clear written and verbal communication skills.
• Ability to learn project management and document control systems.
• Ability to work professionally with field personnel, subcontractors, vendors, clients, and leadership.

Responsabilidades

• Maintain accurate project files, logs, correspondence, drawings, forms, and other site records.
• Support project managers and site leadership with daily administrative needs.
• Prepare, collect, and track timesheets, attendance records, expense documentation, and labor reports.
• Assist with invoice processing, purchase orders, receipts, vendor documentation, and payment-related records.
• Coordinate meetings, calendars, site communications, deliveries, and project-related schedules.
• Maintain subcontractor, vendor, employee, and compliance documentation.
• Track required permits, inspections, safety records, training documentation, and other project requirements.
• Prepare daily reports, meeting minutes, status updates, and other project communications.
• Organize and distribute project documents to the appropriate internal and external stakeholders.
• Help manage site office supplies, equipment, visitor information, and general administrative needs.
• Follow up on missing information and communicate documentation deadlines to project teams.
• Protect confidential company, employee, client, and project information.
• Perform other administrative duties as assigned.

Conhecimentos

Organizational skills

Attention to detail

Communication skills

Multi-tasking

Proactive mindset

Formação académica

High school diploma

Administrative or business training

Ferramentas

Microsoft Office

Procore

Bluebeam

SharePoint

Timekeeping systems

Descrição da oferta de emprego

ARCO/Murray is seeking a meticulous Site Administrator to support day-to-day operations on an active electrical project site. The role blends site office administration, project documentation, scheduling coordination, timekeeping, and invoice support, interfacing with project managers, field teams, subcontractors, vendors, and clients.

Ideal candidates are detail-oriented, capable in a fast-paced construction setting, and skilled in Microsoft Office; familiarity with Procore, Bluebeam, or