Onsite Project Administrator & Documentation Lead

BLUE SAGE SERVICES LLC; Oklahoma; On-site; USD 45,000 - 75,000; Full time

Job summary

Blue Sage Services seeks a Field Project Administrator to be the onsite PMO support, handling daily documentation, controls, and data management. You will reconcile field and office records, manage T&M and subcontractor paperwork, and assist in cost reporting and project closeout.

The role requires strong organizational skills, attention to detail, and ability to communicate across field personnel and office teams. This is an onsite field-office position with variable project locations.

Qualifications

• High school diploma or equivalent required; advanced degree preferred.
• Experience in construction administration or project controls is desirable.
• Ability to learn construction management software and project systems.

Responsibilities

• Collect, review, organize, and maintain daily project documentation (DCRs, field tickets, material tickets).
• Verify and reconcile information across documents for accurate project records.
• Support billing by compiling T&M documentation and customer approvals.
• Coordinate materials, subcontractor documentation, and field records on-site.
• Attend project meetings and document decisions, actions, and due dates.
• Maintain change-related documentation and support project reporting.
• Ensure records are filed in compliance with PMO standards and policies.
• Escalate missing information and coordinate with Project Manager for resolution.

Skills

Onsite coordination

Document control

Attention to detail

Strong communication

Project administration

Education

High school diploma or equivalent

Associate or bachelor's degree in Construction Management, Business, Project Management, or related field preferred

Tools

HCSS HeavyJob

Microsoft Office (Excel, Outlook, Word)

Job description

Blue Sage Services seeks a Field Project Administrator to be the onsite PMO support, handling daily documentation, controls, and data management. You will reconcile field and office records, manage T&M and subcontractor paperwork, and assist in cost reporting and project closeout.

The role requires strong organizational skills, attention to detail, and ability to communicate across field personnel and office teams. This is an onsite field-office position with variable project locations.