Onsite Project Coordinator & Executive Admin Support

Jacobs; Austin (TX); On-site; USD 66,000 - 104,000; Full time

Benefits offered by this job

Health benefits

Job summary

Jacobs is seeking a Project Coordinator Professional in Austin, TX to support a large healthcare client. You will assist executives, manage calendars, coordinate meetings, and handle confidential information in a fast-paced environment.

You’ll coordinate with senior staff, maintain rosters and travel arrangements, and provide admin/logistic support to project teams. Onsite work at client site is required, with flexibility to meet client needs.

Qualifications

• Bachelor’s degree preferred or 10+ years’ experience in a similar role.
• 5+ years in a similar role in a large engineering, construction, or facilities maintenance organization.
• Advanced level computer skills in MS Office and Teams.
• Experience working with high-level clients, executives, government, and public officials.
• Strong communication, planning, organizing, flexibility, and teamwork.
• Must meet deadlines and adapt hours to client needs.
• Discretion with confidential information; customer service focus.

Responsibilities

• Produce deliverables with high quality and efficiency.
• Gather and track action items for distribution and follow-up.
• Provide admin and logistic support for project meetings, agendas, and minutes.
• Track and order office supplies for the client management team.
• Maintain conference room calendars, project rosters, and team vacation schedules.
• Organize project events and catering as needed.
• Prepare forms and obtain client network access approvals.
• Support invoicing audits and submittal/log/payment logs.
• Act as backup for Document Control Specialist after training.
• Maintain team roster and project distribution matrix.
• Additional duties assigned by client management; onsite daily at client site.

Skills

MS Office proficiency

Communication

Scheduling

Teamwork

Problem solving

Client interaction

Education

Bachelor’s degree or 10+ years experience

Tools

Teams (videoconferencing)

Job description

Jacobs is seeking a Project Coordinator Professional in Austin, TX to support a large healthcare client. You will assist executives, manage calendars, coordinate meetings, and handle confidential information in a fast-paced environment.

You’ll coordinate with senior staff, maintain rosters and travel arrangements, and provide admin/logistic support to project teams. Onsite work at client site is required, with flexibility to meet client needs.