Onsite Project Coordination Specialist

Jacobs Engineering Group Inc.; Austin (TX); On-site; USD 66,000 - 104,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

seven holidays

Stock purchase program

Job summary

Jacobs Engineering Group Inc. in Austin, TX is seeking a Project Coordinator Professional to provide comprehensive administrative and logistical support within our Project Management/Construction Management group.

You will manage complex calendars, coordinate meetings, travel, and agendas, while handling confidential information with care in a fast-paced environment. You’ll work with executives, client management teams, and cross-functional partners to ensure deliverables are produced with high

Qualifications

• Bachelor’s degree preferred or 10+ years’ experience in a similar role.
• 5+ years or more of experience in a similar role in a large engineering, construction, or facilities maintenance related organization
• Advanced level computer skills in MS Office Suite: Word, Excel, Outlook, PowerPoint, and
• Experience working with high-level clients, executives, government, and public officials on a regular basis
• Must demonstrate key competencies in the areas of communication – both written and verbal, planning and organizing, flexibility and adaptability, customer service, problem assessment and problem solving, attention to detail, and teamwork
• Must report to work, meetings and submit deliverables on time and reliably
• Must be capable of adjusting hours to accommodate reasonable needs of client
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Strong written and verbal communication skills, service-oriented and with the ability to proofread and edit others’ work.
• Ability to work well with cross-functional teams and with internal partners
• Must be a solution-oriented team member with the ability to identify and solve issues that are within the control of the employee
• Previous experience with a Top 500 Company

Responsibilities

• Produce deliverables with a high degree of quality and efficiency
• Gather and track action items to be shared distributed to team members with follow-up
• Provide administrative and logistic support to client management team for project meetings, including meeting agenda and meeting minutes
• Track and order office supplies for the client management team
• Maintain office inventory list, conference room calendars, project rosters, and project team vacation schedules
• Organize project events or meetings which may include ordering from catering services if needed for client management team
• Prepare all forms and obtain client agency approval related to client network access, office keys and badges
• Support Senior Project Controls Engineer and Senior Contract Administrator on invoices auditing, submittal log, and payment log
• Perform as the backup for the Document Control Specialist after training is completed
• Maintain client’s team roster and project distribution matrix
• Additional duties and tasks assigned by client’s management team
• Ideally, you’ll also have: Previous experience with a Top 500 Company

Skills

Communication

Planning & Organizing

Adaptability

Customer Service

Attention to Detail

Problem Solving

Teamwork

Confidentiality

Cross-functional Collaboration

MS Office

Education

Bachelor’s degree

Tools

MS Office Suite

Job description

Jacobs Engineering Group Inc. in Austin, TX is seeking a Project Coordinator Professional to provide comprehensive administrative and logistical support within our Project Management/Construction Management group.

You will manage complex calendars, coordinate meetings, travel, and agendas, while handling confidential information with care in a fast-paced environment. You’ll work with executives, client management teams, and cross-functional partners to ensure deliverables are produced with high