Project Assistant (Administrative)

The Poole and Kent Corporation; Aliquippa (Beaver County); On-site; USD 42,000 - 54,000; Full time

Job summary

The Poole and Kent Corporation, a leading mechanical contractor and subsidiary of EMCOR Group, seeks a Project Assistant (Administrative) in Shippingport, PA. The role supports the Project Manager and team, handling administrative tasks to ensure projects are on time, within budget, and compliant with procedures.

Responsibilities include creating reports, managing documents, and coordinating site meetings, with an emphasis on accuracy, compliance, and effective communication across stakeholders.

Qualifications

• One to three years of receptionist or administrative experience in a professional environment.
• One to three years of customer service skills.
• High School Diploma or equivalency.

Responsibilities

• Assist Project Manager and project team with administrative tasks to keep projects on track.
• Prepare and present computer-generated spreadsheets and reports.
• Prepare documentation including general correspondence, matrices, and records for site operations.
• Perform document control, electronic file management, and email management for projects.
• Learn software platforms required for payroll, subcontractor, and project documentation reporting.
• Support planning and scheduling of project site meetings and events.
• Comply with company policies, procedures, and safety programs.

Skills

Administrative experience

Customer service

Typing

Education

High School Diploma

Tools

Microsoft Office Word

Excel

Lotus Notes

Job description

About Us

We are one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

Job Summary

Job Title: Project Assistant (Administrative) Location: Shippingport, PA 15077 Reports to: Project Management FLSA Status: Non-Exempt

ABOUT US:

The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group. Inc. The Poole and Kent Corporation is one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

SUMMARY

The Project Assistant assists the company in meeting its objectives and goals by supporting the Project Manager and project team who is responsible for overseeing and directing assigned commercial construction projects taking appropriate actions to ensure projects are completed on time, within budget and with defined resources. The Project Assistant provides the required administrative support to the Project Manager and project team members to comply with Company procedures and practices as well as the upstream client/customer requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

• Administratively assist with the execution and management of the terms of project contracts.Prepare and present computer-generated spreadsheets and reports.
• Preparing documentation to include general correspondence, matrices, and records as they relate to project site operations.
• At the direction of Project Manager perform administrative duties and responsibilities up to and including document control, electronic file management and email electronic management.
• May be required to learn software platforms required for specific projects as mandated by the upstream client for the reporting of payroll, subcontractor and related project documentation.
• Support in the planning and scheduling of project site meetings and events.
• Comply with all company operating policies, procedures, and safety programs as established.
• Ability to meet upstream contractual requirements for working on site full-time.

SUPERVISORY RESPONSIBILITIES

None.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

You must be work authorized in the United States on a full-time basis without the need for employer sponsorship now or in the future. The Company cannot offer employment to F-1 (student) visa holders who require employer sponsorship in the future or cannot work now on a full-time basis.

PREFERRED EDUCATION AND EXPERIENCE

• One to three years of receptionist or administrative experience in a professional environment.
• One to three years of customers service skills.
• High School Diploma or equivalency.

COMPUTER SKILLS

• Direct experience with Microsoft Office Word, and Excel.
• Lotus Notes familiarity preferred.
• Must be an experienced typist.

REQUIRED ATTRIBUTES

• Must possess excellent written and verbal communications skills, and organizational skills.
• Must possess excellent customer service skills.
• Must demonstrate ability to effectively organize and manage multiple projects
• Must demonstrate technical skills in receptionist and related assignments.
• Must demonstrate integrity in the execution of work assignments.
• Strong attention to detail is required.
• Must demonstrate ability to work independently and exhibit initiative in the execution of work assignments.
• Must demonstrate commitment to company values.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, general and subcontractors, and suppliers.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear.
• The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls.
• The employee is regularly required to walk, reach with hands and arms, climb or