Onsite Procurement Order Coordinator

Beacon Promotions Inc; New Ulm Mobile Village (MN); On-site; USD 29,000 - 30,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee assistance program

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Retirement plan

Vision insurance

Job summary

Beacon Promotions Inc in New Ulm, Minnesota, is seeking a Procurement Order Management Coordinator (Onsite) to manage the lifecycle of purchase orders and keep quantities, pricing, and delivery dates up to date within our ERP system. You will serve as a key liaison between suppliers, customers, and internal teams to ensure smooth order execution.

This full-time role requires attention to detail, effective communication, and the ability to prioritize orders to meet customer needs and production

Qualifications

• Data entry and logistics experience preferred.
• Strong attention to detail and commitment to data accuracy.
• Excellent interpersonal, verbal and written skills.

Responsibilities

• Provide proactive updates to customers and internal stakeholders regarding order status, shipment schedules, delays, and exceptions.
• Answer incoming customer inquiries related to order status, delivery dates, and shipment tracking.
• Collaborate with Sales, Purchasing, Receiving, Shipping, and Production departments to ensure accurate and timely communication.
• Coordinate and communicate schedule changes that impact customer delivery commitments.
• Assist in prioritizing orders to meet customer needs and production requirements.
• Ensure ERP data integrity through accurate and timely maintenance of purchase orders, receipts, pricing, and order status information.
• Timely Creation of Inbound Shipments in ERP system.
• Support timely order invoicing through accurate order completion and system updates.
• Ensure purchase orders align with company purchasing policies and inventory requirements.
• Complete all other work duties and special projects as assigned.
• Supplier Coordination: serve as primary contact for suppliers regarding open orders.
• Follow up order confirmations, schedule changes, delayed shipments, and back orders.
• Escalate supply issues or risks that may impact customer deliveries or inventory availability.
• Build effective relationships with suppliers to improve delivery reliability.

Skills

Data entry

Logistics experience

Attention to detail

Customer communication

Time management

Tools

ERP systems

Microsoft Excel

Microsoft Outlook

Job description

Beacon Promotions Inc in New Ulm, Minnesota, is seeking a Procurement Order Management Coordinator (Onsite) to manage the lifecycle of purchase orders and keep quantities, pricing, and delivery dates up to date within our ERP system. You will serve as a key liaison between suppliers, customers, and internal teams to ensure smooth order execution.

This full-time role requires attention to detail, effective communication, and the ability to prioritize orders to meet customer needs and production