Procurement Order Management Coordinator

HPG Company; Northern, New Ulm (KY, MN); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee assistance program

Health insurance

Health savings account

Life insurance

Paid time off

Referral program

Retirement plan

Vision insurance

Job summary

Beacon Promotions Inc DBA Mixie is a Minnesota based subsidiary of HPG. The Procurement Order Management Coordinator manages the lifecycle of purchase orders, coordinating with suppliers, customers, and internal teams to ensure accurate updates and timely invoicing.

The role supports production scheduling and order execution while developing expertise in Beacon's products and supply chain processes in a fast-paced office setting.

Qualifications

• Experience in data entry and logistics is an asset.
• Strong attention to detail and accuracy in data management.
• Excellent interpersonal, verbal and written skills.
• Proficient with MS Office, especially Excel and Outlook.
• Experience working with suppliers and customers is preferred.

Responsibilities

• Provide proactive updates to customers and internal stakeholders regarding order status and shipment schedules.
• Coordinate and communicate schedule changes impacting delivery commitments.
• Collaborate with Sales, Purchasing, Receiving, Shipping, and Production to ensure timely communication.
• Maintain ERP data integrity with accurate purchase orders, receipts, pricing, and status.
• Support timely order invoicing and supplier coordination.

Skills

Data entry

Logistics

Attention to detail

Communication

Time management

Problem solving

Supplier relations

Tools

ERP systems

Microsoft Excel

Microsoft Outlook

Job description

Description

Beacon Promotions Inc DBA Mixie is a Minnesota based subsidiary of HPG. HPG’s brands are top-rated leaders in their fields, with numerous awards under their belts for service, quality, and products that ‘WOW’. As a top 10 supplier in the $25b promotional product industry, HPG sets the gold standard in hard goods.

Location: New Ulm, MN

The Procurement Order Management Coordinator is responsible for managing the lifecycle of purchase orders after initial placement, ensuring accurate and timely updates to quantities, pricing, delivery dates, and order status within the company's inventory and ERP systems. This role serves as a key liaison between suppliers, customers, sales, purchasing, receiving, and shipping to ensure seamless order execution and communication. The successful candidate will develop expertise in Beacon's products, production processes, and supply chain operations to proactively manage order status, support production scheduling, and facilitate timely customer invoicing.

Key Responsibilities

• Provide proactive updates to customers and internal stakeholders regarding order status, shipment schedules, delays, and exceptions.
• Answer incoming customer inquiries related to order status, delivery dates, and shipment tracking.
• Collaborate with Sales, Purchasing, Receiving, Shipping, and Production departments to ensure accurate and timely communication.
• Coordinate and communicate schedule changes that impact customer delivery commitments.
• Assist in prioritizing orders to meet customer needs and production requirements.
• Ensure ERP data integrity through accurate and timely maintenance of purchase orders, receipts, pricing, and order status information.
• Timely Creation of Inbound Shipments in ERP system.
• Support timely order invoicing through accurate order completion and system updates.
• Ensure purchase orders align with company purchasing policies and inventory requirements.
• Complete all other work duties and special projects as assigned.

Supplier Coordination

• Serve as a primary point of contact for suppliers regarding open orders.
• Follow up order confirmations, schedule changes, delayed shipments, and back orders.
• Escalate supply issues or risks that may impact customer deliveries or inventory availability.
• Build effective working relationships with suppliers to improve communication and supply reliability while holding suppliers accountable on agreed upon delivery dates.

Requirements

• Data Entry and Logistics experience an asset
• Positive attitude and willingness to learn
• Possess the flexibility necessary to multi-task in a demanding, fast-paced technical environment
• Strong attention to detail and commitment to data accuracy.
• Excellent interpersonal, verbal and written skills
• Proficient with Microsoft Office, particularly Excel and Outlook.
• Strong organizational and problem-solving skills.
• Detail oriented with the ability to manage time and communicate effectively.
• Experience working directly with suppliers and customers

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday between the hours of 8:00 am to 5:00 pm. Overtime and scheduling flexibility may be required.

Physical Demands & Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.? This job typically operates in a professional office environment and utilizes standard office equipment such as computers, phones, etc.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

EEO Statement:

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.