Onsite Part-Time Office Coordinator — Vienna HQ

Horizon Industries Ltd; Vienna (VA); On-site; USD 41,000 - 45,000; Part time

Benefits offered by this job

Healthcare benefits

401(k) with employer match

Educational Assistance Program

Student Loan Repayment Program

Paid time off

Collaborative multidisciplinary team

Job summary

Horizon Industries Ltd. in Vienna, VA is seeking a reliable Office Coordinator to support daily operations at our headquarters. This part-time, onsite role requires 30 hours per week across five weekdays, with responsibilities spanning reception, mail handling, onboarding, and general admin support.

The successful candidate will be detail-oriented, service-minded and able to manage multiple tasks in a small, fast-paced environment. Travel coordination and cost-conscious purchasing are valued.

Qualifications

• Minimum of 2 years of experience in office administration, office coordination, executive support or office management.
• Strong organizational skills and attention to detail, with the ability to prioritize and independently manage multiple responsibilities.
• Ability to work effectively in a fast-paced, small business environment with minimal supervision.
• Demonstrated ability to exercise good judgment, take initiative and make cost-conscious purchasing and planning decisions.
• Experience coordinating business travel, preparing expense reports or providing administrative support to executives preferred.
• Working knowledge of mail and shipping processes, including postage machines, FedEx and UPS.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel and Teams.
• Strong interpersonal and communication skills, with a friendly and professional approach to interacting with employees, visitors and customers.
• Ability to handle confidential information with discretion and professionalism.
• Flexibility and willingness to assist with a variety of administrative and office-related responsibilities.

Responsibilities

• Manage the reception area and serve as the primary point of contact for incoming calls, visitors and general office inquiries.
• Handle incoming and outgoing mail, packages and deliveries, including coordination with USPS, FedEx and UPS.
• Maintain a professional, welcoming and organized office environment.
• Coordinate new hire office-related onboarding activities, including welcome mailings, workspace readiness and office access.
• Provide general administrative assistance to various departments and support special projects as needed.

Skills

Office Administration

Travel Coordination

Expense Reports

MS Office

Tools

Microsoft Office

Job description

Horizon Industries Ltd. in Vienna, VA is seeking a reliable Office Coordinator to support daily operations at our headquarters. This part-time, onsite role requires 30 hours per week across five weekdays, with responsibilities spanning reception, mail handling, onboarding, and general admin support.

The successful candidate will be detail-oriented, service-minded and able to manage multiple tasks in a small, fast-paced environment. Travel coordination and cost-conscious purchasing are valued.