Part-Time Office Coordinator — Vienna HQ, Onsite Benefits

Horizon Industries; Vienna (VA); On-site; USD 41,000 - 45,000; Part time

Benefits offered by this job

Healthcare benefits

401(k) program with employer match

Educational Assistance Program

Student Loan Repayment Program

Paid time off

Job summary

Horizon Industries is seeking an Office Coordinator to support the Vienna, VA headquarters. This on-site, part-time role focuses on reception, travel planning, and facilities to keep the office welcoming and organized in a small, fast-paced IT and management consulting firm.

The successful candidate will have at least 2 years of office experience, excellent organizational skills, and discretion handling confidential information.

Qualifications

• Minimum of 2 years of experience in office administration.
• Strong organizational skills and attention to detail.
• Ability to work in a fast-paced, small business environment.
• Experience coordinating business travel and preparing expense reports preferred.
• Proficiency in mail/shipping processes and MS Office.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the reception area and serve as the primary point of contact for incoming calls, visitors and general office inquiries.
• Handle incoming and outgoing mail, packages and deliveries with carriers.
• Maintain a professional, welcoming and organized office environment.
• Coordinate onboarding activities for new hires, including welcome mailings and workspace readiness.
• Provide general administrative assistance to various departments and support special projects as needed.

Skills

Organizational skills

Administrative support

Communication skills

Microsoft Office

Travel coordination

Tools

Microsoft Office

Job description

Horizon Industries is seeking an Office Coordinator to support the Vienna, VA headquarters. This on-site, part-time role focuses on reception, travel planning, and facilities to keep the office welcoming and organized in a small, fast-paced IT and management consulting firm.

The successful candidate will have at least 2 years of office experience, excellent organizational skills, and discretion handling confidential information.