Onsite Operations Coordinator – Springfield

2XL Imaging; Springfield (NJ); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision insurance

Pre-tax Flexible Spending Account and

Dependent Care Account

Commuter Benefits

401 K Retirement Plan with employer

Paid Time Off and Holidays

Job summary

2XL Imaging in Springfield, NJ is seeking an Operations Administrator to support the Operations team with administrative and coordination tasks, onboarding, scheduling, and logistics.

The role collaborates with Sales, Account Management, and Project Management to ensure smooth handoffs and timely project execution. Candidates should be highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Qualifications

• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Detail-oriented with the ability to manage multiple tasks and priorities.
• Comfortable working independently and collaborating across departments.
• Proficiency with Microsoft Office and the ability to learn company systems.
• Experience in administration, operations coordination, logistics, or customer service preferred.
• Experience in printing, manufacturing, or project-based environments is a plus.
• Demonstrate accountability and consistent follow-through.
• Communicate proactively and professionally.
• Maintain accurate and organized information.
• Support a collaborative, solutions-oriented work environment.
• Adapt to changing priorities and operational needs.

Responsibilities

• Provide administrative support to Sales, Account Managers, Project Managers, and Operations.
• Assist with sales-to-operations handoffs and communicate requirements to teams.
• Support new client onboarding and organize documentation.
• Participate in project kickoff meetings and capture notes.
• Assist with scheduling, documentation, and follow-up.
• Maintain accurate job information in company systems.
• Schedule deliveries, pickups, transportation, and installation.
• Maintain installation and frame rental calendars (scheduling, availability, reservations, returns).
• Coordinate with internal teams, vendors, and outside service providers.

Skills

Organizational skills

Communication

Time management

Interdepartmental collaboration

Microsoft Office

Job description

2XL Imaging in Springfield, NJ is seeking an Operations Administrator to support the Operations team with administrative and coordination tasks, onboarding, scheduling, and logistics.

The role collaborates with Sales, Account Management, and Project Management to ensure smooth handoffs and timely project execution. Candidates should be highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.