Onsite Operations Coordinator — Admin, Time & Billing Support

NSC Staffing; Indianapolis (IN); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Medical insurance

Vision insurance

Job summary

NSC Staffing in Indianapolis is seeking an Operations Coordinator to support daily branch operations. You will collaborate with Branch Managers, recruiters, sales representatives and field associates to ensure accurate onboarding, time processing, and back‑office coordination.

Responsibilities include processing new hire paperwork, background checks, I-9s, client and candidate communications, invoicing support, and office duties such as answering calls and maintaining supplies.

Qualifications

• 1+ year of experience in administrative roles.
• Onsite setting at a local Indianapolis company.
• Authorized to work in the United States and no visa sponsorship needed.

Responsibilities

• Onboarding: sending and processing new hire and rehire paperwork, including I-9s/ E-Verify.
• Time processing: coordinate time reporting and billing needs with clients and candidates.
• Candidate prep: perform background checks and drug screen requirements before assignments start.
• Invoicing assistance: review changes and coordinate with stakeholders before correction.
• Office duties: answer inbound calls, manage supplies, and greet visitors.

Skills

Administrative support

Time management

Microsoft Office

Communication

Tools

Bullhorn Time & Expense

Job description

NSC Staffing in Indianapolis is seeking an Operations Coordinator to support daily branch operations. You will collaborate with Branch Managers, recruiters, sales representatives and field associates to ensure accurate onboarding, time processing, and back‑office coordination.

Responsibilities include processing new hire paperwork, background checks, I-9s, client and candidate communications, invoicing support, and office duties such as answering calls and maintaining supplies.