Operations Coordinator

NSC Staffing; Indianapolis (IN); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Medical insurance

Vision insurance

Job summary

NSC Staffing in Indianapolis is seeking an Operations Coordinator to support daily branch operations. You will collaborate with Branch Managers, recruiters, sales representatives and field associates to ensure accurate onboarding, time processing, and back‑office coordination.

Responsibilities include processing new hire paperwork, background checks, I-9s, client and candidate communications, invoicing support, and office duties such as answering calls and maintaining supplies.

Qualifications

• 1+ year of experience in administrative roles.
• Onsite setting at a local Indianapolis company.
• Authorized to work in the United States and no visa sponsorship needed.

Responsibilities

• Onboarding: sending and processing new hire and rehire paperwork, including I-9s/ E-Verify.
• Time processing: coordinate time reporting and billing needs with clients and candidates.
• Candidate prep: perform background checks and drug screen requirements before assignments start.
• Invoicing assistance: review changes and coordinate with stakeholders before correction.
• Office duties: answer inbound calls, manage supplies, and greet visitors.

Skills

Administrative support

Time management

Microsoft Office

Communication

Tools

Bullhorn Time & Expense

Job description

About the job

Position Purpose:

The Operations Coordinator plays a key part in the daily and weekly administrative functions for the One NSC process. Each Operations Coordinator will work with their assigned Branch Managers, recruiters, sales representatives, and field associates to ensure the smooth operation of the branch and daily recruiting and business operations. They are the liaison between the field (sales & recruiting) and the back office (finance & risk).

Onboarding:

Sending and processing new hire and rehire paperwork, sending and processing I-9s/E-Verify's.

Time Processing:

Client and candidate communication regarding time reporting. Setting up placements accurately for clients' specific billing and payroll needs prior to time-entry within the BTE (Bullhorn Time and Expense) system. Time processing within BTE for assigned workloads (example include but are not limited to: Client based, Business Development Manager based, ranch based).

Candidate Prep:

Running company standard background checks in addition to client or job specific background check and drug screen requirements prior to candidate starting assignment.

Invoicing Assistance:

Review correction requests and communicate any changes needed to business development manager, Lead OC, candidate, recruiter, and client prior to correction being made.

Office duties:

Answering inbound calls, troubleshooting candidate issues, office supply inventory, greeting walk-ins, meeting supply organization and preparation.

Featured benefits

• 401(k)
• Dental insurance
• Medical insurance
• Vision insurance

Requirements added by the job poster

• Commute to this job's location
• Accept a background check
• Working in an onsite setting
• Authorized to work in the United States
• 1+ years of experience in Administrative
• No need for visa sponsorship